Administrative/clinic Coordinator

5 months ago


Kitchener, Canada Centre for Family Medicine FHT Full time

The Centre for Family Medicine (CFFM) Family Health Team

**Full Time Administrative/Clinic Coordinator (0.8-0.9 FTE) for the**

**Regional MINT Memory Clinics**

The CFFM’s mission is “To provide leadership and excellence in comprehensive patient-centred primary care through education, research, innovation and care provision in a collaborative, sustainable, inter-professional environment.”

The Centre for Family Medicine's academic Family Health Team is comprised of six sites and is an integral part of the University of Waterloo Integrated Health Building as well as the McMaster Waterloo Regional Medical Campus. We work in a fully computerized environment and encourage continued educational experiences.

**MINT Memory Clinics**

The Multi-specialty INterprofessional Team (MINT) Memory Clinic is an inter-professional approach to providing early diagnosis and treatment for persons living with memory loss. Team members work with family physicians to provide comprehensive care for patients and family members dealing with dementia and other conditions involving memory loss. Our goal is to improve access to high quality person-centered dementia care for older adults and their caregivers through team-based care provided in primary care.

**Position Overview**

Reporting to the Elder Health Manager and oversight with the Clinical Director, this position is a key in office presence supporting the flow of clinic and coordination for the Regional MINT Memory Clinic in Kitchener-Waterloo (KW).

**Responsibilities**

**Regional Memory Clinic Coordination**:

- In partnership with CFFM Memory Clinic clinical staff you will support, oversee memory clinic wait list and patient bookings.
- Support scheduling of all Regional Memory Clinics, including staffing in PSS.
- Respond to family physician inquiries and patient/family inquiries.
- Participate in clinic and program evaluation as required.
- Liaise with staff at Specialized Geriatric Services Clinical Intake to prioritize patient referrals and bookings.

**Regional Memory Clinic Administration**:

- Various administrative support include inputting patient referrals, preparing mail outs, making reminder calls, answering incoming calls from patients and physician offices, documenting in PSS, checking in patients, scanning.
- Faxing: appointment notices to patients, out going prescriptions, consult notes and tracking incoming medical imaging.
- Editing and faxing consult notes.
- Ensuring clinic days run smoothly
- Working closely with physicians and their schedules. Responding to physician inquiries.
- Communicating effectively with patients, care partners and other staff to provide a high-quality care experience.
- Taking minutes for team meetings
- Assisting team members when needed

**Requirements**:

- 3+ years of administrative experience in a healthcare setting preferred.
- Experience working in inter-disciplinary teams and liaising with clinicians, patients, families and other care givers
- Strong analytical and problem-solving skills
- Solid organizational skills including attention to detail and multitasking skills
- Ability to work well with multiple teams across multiple locations
- Ability to work with ambiguity and mínimal supervision
- Excellent written and verbal communication skills
- Experience working with individuals with memory loss an asset
- Compassionate verbal communication skills



  • Kitchener, Canada Elite Daycare Full time

    Job Overview: We are seeking a highly organized and experienced Clinic Administrator/Assistant to oversee the daily operations of our healthcare facility. The Clinic Administrator/Assistant will be responsible for managing the administrative and operational functions of the clinic, ensuring smooth and efficient operations. **Duties**: - Oversee daily...


  • Kitchener, Canada Elite Daycare Full time

    Job Overview: We are seeking a highly organized and experienced Clinic Administrator/Assistant to oversee the daily operations of our healthcare facility. The Clinic Administrator/Assistant will be responsible for managing the administrative and operational functions of the clinic, ensuring smooth and efficient operations. **Duties**: - Oversee daily...

  • Clinical Manager

    5 months ago


    Kitchener, Canada Grand River Hospital Full time

    **POSITION VACANCY**: After Hours Clinical Administration/ Management **POSITION**: Casual After Hours Clinical Manager KW Site **HOURS OF WORK**: 12 DAYS/EVENINGS/NIGHTS/WEEKENDS, ON-SITE KW CAMPUS, PHONE SUPPORT FREEPORT CAMPUS **JOB SUMMARY**: GRH invites you to participate in our mission to serve life-long health and well-being for all, to work...

  • Clinical Aid

    5 months ago


    Kitchener-Waterloo, Canada KWIC Walk-In Clinic (Kitchener Medical Walk-In Clinic) Full time

    **Responsibilities including but not limited to**: **Patient Triage**: Assist in evaluating the severity of patient illnesses or injuries and determining the order in which they'll be seen. **Patient History**: Gather detailed patient histories, including current complaints, past medical history, medications, allergies, and other relevant...

  • Clinical Supervisor

    3 weeks ago


    Kitchener, Canada Fancy Therapy Services Full time

    REMOTE 165 HOLLINGER CRESCENT UNIT 6, KITCHENER, ONTARIO, CANADA, N2K 2Z2 CONTRACT. OCTOBER 31, 2024 Description **Responsibilities**: - Supervision and Leadership - Conduct regular, structured meetings with students to discuss treatments and professional issues - Guide students in assessing clients' mental health, developing suitable treatment plans,...


  • Kitchener, Canada St. Mary’s General Hospital Full time

    **Work Type: Full Time** - For more than 90 years St. Mary’s General Hospital has fostered a culture of innovation, compassion and respect. With this vision, St. Mary’s has developed an environment that inspires people to perform to the best of their ability. Passion, excellence and innovation are deeply embedded in all we do. St. Mary’s uses these...


  • Kitchener, Canada Grand River Hospital Full time

    At Grand River Hospital we are building a world class health care system supporting healthier lives for the communities we serve. We value people above all else and the experiences of our patients and their families, our team members, and our partners are at the very top of our agenda. Through our values of CARE; TRUST AND BE TRUSTWORTHY; COURAGE TO START,...

  • Clinical Secretary 6

    6 months ago


    Kitchener, Canada Grand River Hospital Full time

    **POSITION VACANCY**: Childbirth **POSITION**: Part Time Clinical Secretary 6 Clerical 6 **HOURS OF WORK**:12H hour shifts Day/Nights/Weekends **JOB SUMMARY**: Clinical secretarial duties of the patient care unit including reception duties, patient registration, booking clinic appointments, transcribing doctor’s orders, patient data entry, and receipt...

  • Clinical Secretary 6

    5 months ago


    Kitchener, Canada Grand River Hospital Full time

    **POSITION VACANCY**: Childbirth **POSITION**: Part Time Clinical Secretary 6 Clerical 6 **HOURS OF WORK**: 11.25 hour shifts Day/Nights/Weekends **Summary**: Clinical secretarial duties of the patient care unit including reception duties, patient registration, booking clinic appointments, transcribing doctor’s orders, patient data entry, and receipt...

  • Clinical Secretary 6

    5 months ago


    Kitchener, Canada Grand River Hospital Full time

    **POSITION VACANCY**: Operating Room **POSITION**: Part Time Clinical Secretary 6 **HOURS OF WORK**: 7.5 hour shifts, Days/Evenings/Weekends **Summary**: Reception duties and clerical functions of the Operating Room. Ordering of supplies. The incumbent will perform scheduling functions as well as coordinate the central communications of the department....


  • Kitchener, Canada University of Waterloo Full time

    Overview: **Term: 1 year** The Patient Care Coordinator is responsible for coordinating patient care and is responsible for duties that encompass patient reception, patient scheduling, cash handling, maintenance of patient records, patient safety/infection prevention and control as well as administrative functions with a view to promoting safe, quality...


  • Kitchener, Canada Bayshore HealthCare Full time

    Bayshore HealthCare is one of the Canada’s leading providers of home and community health care services and is a privately owned company. Bayshore HealthCare is proud to showcase its achievement as a Platinum member of Canada’s Best Managed Companies Program every year since 2006. In 2015, Bayshore achieved the designation for Best Practice Spotlight...

  • Part-time Receptionist

    5 months ago


    Kitchener, Canada Sage Naturopathic Clinic Full time

    Are you an adaptive and friendly professional with experience in customer service or administrative work? We're looking for you! Sage Naturopathic Clinic is one of the largest Naturopathic clinics in the Waterloo Region. We have a collaborative, dedicated team consisting of Naturopathic Doctors, Nurse Practitioners, Holistic Nutritionists, Registered...


  • Kitchener, Canada Waterloo Region Nurse Practitioner Led Clinic Full time

    **WATERLOO REGION NURSE PRACTITIONER LED CLINIC, Kitchener site** **MEDICAL RECEPTIONIST/ADMINSTRATIVE SUPPORT (part-time contract with potential of permanent)** As a member of the team, the Receptionist/Administrative support person will provide administrative support to the Inter-professional team. This is a frontline position with the organization,...


  • Kitchener, Ontario, Canada Ontario Inc. Full time

    At Ontario Inc., we are seeking an experienced Administrative Coordinator to join our team. As an Administrative Coordinator, you will be responsible for implementing new administrative procedures, reviewing and evaluating existing procedures, and delegating work to office support staff. You will also establish work priorities, ensure procedures are...


  • Kitchener, Canada Hunter Street Medical and walk in clinic Full time

    We are seeking a skilled and experienced Medical Administrative Assistant to join our team. As a Medical Administrative Assistant, you will play a crucial role in ensuring the smooth operation of our medical office. Your primary responsibilities will include performing administrative tasks, managing patient records, and providing excellent customer...


  • Kitchener, Ontario, Canada Five Star Staffing Full time

    Job Summary: We are seeking an experienced Administrative Coordinator to join our team at Five Star Staffing. As an Administrative Coordinator, you will be responsible for providing administrative support to our team, including scheduling appointments, maintaining records, and performing various administrative tasks.Key Responsibilities:Scheduling and...


  • Kitchener, Ontario, Canada Canada Inc. Full time

    Job SummaryCanada Inc. is seeking an experienced Administrative Coordinator to join our team. As an Administrative Coordinator, you will be responsible for providing administrative support to our staff and management team.Key ResponsibilitiesArrange and coordinate seminars, conferences, and other eventsPlan and control budgets and expendituresSupervise other...


  • Kitchener, Ontario, Canada VIP Vape Full time

    Job Title: Administrative CoordinatorWe are seeking an experienced Administrative Coordinator to join our team at VIP Vape. As an Administrative Coordinator, you will be responsible for coordinating the activities of the HR department to ensure they meet the organization's goals.Key Responsibilities:Coordinate the activities of the HR department to ensure...


  • Kitchener, Ontario, Canada Five Star Staffing Full time

    Job SummaryWe are seeking an experienced Administrative Coordinator to join our team at Five Star Staffing. As an Administrative Coordinator, you will be responsible for providing administrative support to our team, including scheduling appointments, managing calendars, and maintaining accurate records.Key ResponsibilitiesScheduling and Coordination:...