Human Resources Coordinator

6 months ago

ChathamKent, Canada Truly Green Farms and Cedarline Greenhouses Full time

Human Resources Coordinator

Due to the labour-intensive nature of the greenhouse industry, the position of Human Resources Coordinator has great value to every aspect of the company. Creating a positive atmosphere, encouraging and enforcing safe work practices, and developing growth and development plans all while remaining an approachable and confidential resource are critical to the role.

Reports to: Director of Employee Engagement

Reviews conducted by: Director of Employee Engagement

OVERVIEW
- Provide support and guidance to employees and management on current policies and procedures
- Maintain confidentiality in accordance with the Protection of Privacy Act
- Work closely with all managers to resolve any HR-related issues
- Track and maintain any training needs, vacation, sick time, and employee evaluations
- Promptly deal with issues that are brought to the attention of HR; proactively identify employee situations before they become a problem
- Update and maintain employee files as needed
- Complete and maintain all policies and procedures
- Organize company events (with managers)

RECRUITMENT & SELECTION
- In cooperation with the relevant manager, arrange the hiring of all employees
- Deliver training to new employees including onboarding, orientation, health and safety and worker awareness training, company policies, and WHMIS training
- Maintain the Temporary Foreign Worker program for the farm (including conducting tasks required to keep our offshore employees’ status current and bringing in new offshore employees)

EMPLOYEE RELATIONS
- Utilize the review tracking form to coordinate the planning portion of reviews
- Inform the proper personnel when a review is due, provide a timeline for the review, and sign off on review upon completion
- Attend every employee evaluation conducted (including three-month reviews for new hires, six-month reviews, and annual reviews)
- When relevant, provide the employee with a self-evaluation to be completed prior to the scheduled review

HEALTH & SAFETY
- Responsible for continually developing, promoting, and sustaining the occupational safety program
- Follow procedures designated under the Occupational Health and Safety Act and regulations, the Workplace Safety and Insurance Act, and the Ontario Human Rights Code
- Maintain membership of Joint Health & Safety Committee
- Conduct scheduled Health & Safety inspections with a worker representative (including the temporary foreign workers’ houses)
- Complete WSIB claim paperwork (Form 7) as needed and ensure a speedy safe return to the work place; manage the early return to work process
- Develop and implement the appropriate policies and procedures; review policies as required
- Discuss safety training needs with staff and ensure workers receive appropriate safety training
- Ensure the organization is fully compliant with all relevant legislation

ADDITIONAL TASKS
- Weekly update meeting with the Operations Manager
- Weekly meeting with growers to discuss labour needs
- Offshore worker housing inspections
- Coordinate monthly health and safety walk-around
- Coordinate with growers for employee functions
- Monthly meeting with senior management
- Maintain employee files
- Train employees as needed
- Regularly interact with employees while they are working (identify gaps or concerns, set a model of approachability for employees, understand workplace environment)

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