Administrative Coordinator

3 weeks ago

Toronto, Canada University Health Network Full time

**Position: Administrative Coordinator**
**Location: MaRS Centre, Toronto**
**Department: Clinical Translation and PanCuRx**
**Reports To: Teresa Petrocelli, Director Clinical Translation and Julie Wilson, Director PanCuRx**
**Salary: Commensurate with level of experience**

**Hours: 35 hours/week**
**Job Type: Hybrid**
**Status: Full-Time, Permanent**

The Ontario Institute for Cancer Research (OICR) is seeking an Administrative Coordinator to support the Clinical Translation and PanCuRx teams. The Administrative Coordinator will demonstrate judgment and independence to provide support to the Directors and their teams.

OICR is Ontario’s cancer research institute. We bring together people from across the province and around the world to improve the lives of everyone affected by cancer. We take on the biggest challenges in cancer research and deliver real-world solutions to find cancer earlier and treat it more effectively. We are committed to helping people living with cancer, as well as future generations, live longer and healthier lives.

Launched in December 2005, OICR is an independent institute funded by the Government of Ontario through the Ministry of Colleges and Universities.

**Position responsibilities include**:

- Proficiently and efficiently provide administrative support to the Directors of Clinical Translation and PanCuRx by working closely with and supporting them and their teams.
- Provide effective calendar/meeting management (Google calendar and Outlook) by organizing and managing the scheduling of calendars, coordinating/scheduling internal and external meetings, recording meeting minutes, and setting up meeting rooms and arranging refreshments as required.
- Interact with both internal and external contacts primarily for the purposes of exchanging information within scope of authority.
- Respond to inquiries requiring an advanced understanding of departmental policies and
- Ensure all relevant documents are brought forward in advance of appointments & meetings, tracking what needs to be completed for the meeting and ensuring that deadlines are met.
- Prepare complex travel arrangements and coordinate all aspects of travel reservations according to OICR policies (i.e., visa(s), airline(s), hotel(s) and ground transportation).
- Prepare pre-approvals, invoices, purchase requisitions, and expense reports on time and according to OICR policies.
- Assist with special projects such as invoicing clients and tracking revenues, recording metrics used for reporting, and other cross-functional responsibilities, as assigned.
- Facilitate onboarding and offboarding of staff, including first day checklist tours and coordination of student stipend agreements with their university department.
- Ensure efficient operation of the office by organizing and maintaining electronic and paper information filing/retrieval methods, systems or formats, while paying strict attention to confidentiality.
- Handle all general office duties such as arranging for pick-up and delivery of courier packages, mail distribution, filing, photocopying.
- Maintain the scientific CV of the Head of Clinical Translation in several formats including but not limited to the Canadian Common CV, academic and short CV.
- Use advanced functions to provide word processing to facilitate the production of complex documents/materials.
- Respond to inquiries requiring an advanced understanding of departmental policies and procedures.
- Professionally communicate and liaise with HR, finance and administrative personnel within OICR, as well as external collaborators and stakeholders.
- Perform other duties (e.g., special projects and cross-functional responsibilities) as consistent with job classification, as required.

**Qualifications**:

- Completion of Post-secondary education or recognized equivalent.
- Bachelor’s Degree preferred.
- Administrative experience supporting multiple staff in a comparable administrative role (e.g., knowledge of the formal and informal protocols and methods of supporting mid
- to senior-level positions).
- Experience working in a scientific/academic environment is required.
- Excellent time management, planning and organization skills.
- Results
- and detail-oriented mindset.
- Must have high-level proficiency in computer skills (Microsoft Word, Excel, Outlook, Adobe).
- Must be proficient at using and searching on the Internet.
- Excellent communication skills, both oral and written.
- Excellent interpersonal and customer service skills to facilitate regular interaction with OICR staff at all levels and with external community members.
- Uses tact, discretion and diplomacy in all communications; negotiation and persuasion skills are needed to manage the Program Directors’ calendars and schedule/re-schedule meetings with internal and external contacts.
- Ability to handle sensitive and confidential information in a discreet and professional manner.
- Ability to prepare routine material from general instr

  • Coordinator of Administration

    1 month ago

    Toronto, Canada Institute for Catastrophic Loss Reduction (ICLR) Full time

    Job Overview: We are seeking an organized and detail-oriented Administrative Coordinator to join our team. The Administrative Coordinator will: Assist with the administration of ICLR’s London Climate Resilience Centre and the Institute’s roadshow program. (About 75% of your time.) 1. Support the ICLR Resilience Solutions program, as directed by the...

  • Administrative Coordinator

    1 month ago

    Toronto, Canada Ontario Securities Commission Full time

    **Administrative Coordinator** **Communications, International and Stakeholder Affairs Branch** **Permanent, Full-time** **File #23-61** **Who We Are** The **Ontario Securities Commission (OSC)** is the statutory body responsible for regulating Ontario’s capital markets in accordance with the mandate established in the provincial Securities Act and the...

  • Administrative Coordinator

    2 days ago

    Toronto, Canada RamSoft Full time

    **What are we looking for?** With over 25 years of experience in web radiology, RamSoft is dedicated to delivering award-winning, fully customizable, feature-rich solutions for healthcare providers around the world. We're currently seeking an Administrative Coordinator to join our team! The role of the Administrative Coordinator is to provide...

  • Administrative Coordinator

    4 weeks ago

    Toronto, Canada Ontario Securities Commission Full time

    General Counsel Office Regular, Full time Closing Date: February 25, 2024 The Ontario Securities Commission (OSC) is the statutory body responsible for regulating Ontario’s capital markets in accordance with the mandate established in the provincial Securities Act and the Commodity Futures Act. The mandate of the OSC is to provide protection to...

  • Administrative Coordinator

    1 month ago

    Toronto, Canada Financial Services Regulatory Authority of Ontario (FSRA) Full time

    At FSRA, our vision is to ensure financial safety, fairness, and choice for Ontarians. As a financial services regulator, we’re passionate about protecting consumers. Our principles-based approach means we can quickly and effectively respond to the changing needs of consumers and the industry. Our team combines industry expertise with commitment to public...

  • Administrative Coordinator

    5 days ago

    Toronto, Canada Angus Consulting Management Limited Full time

    ACML’s Operations team is growing! Are you looking for a challenging and rewarding career with Canada’s leading provider of customized operations and solutions? If you are a devoted and career-minded professional looking to contribute to a hard-working, dedicated team, we want to hear from you! **WHO ARE WE?** With over 50 years of experience...

  • Administrative Coordinator

    4 weeks ago

    Toronto, Canada Canadian Association of Community Health Centres Full time

    Overview: **The Canadian Association of Community Health Centres (CACHC)** is the federal voice for Community Health Centres and community-oriented, people-centred primary health care across Canada with a mission to support Community Health Centres, working collaboratively to advance health equity and wellbeing for all communities. **Position Summary**: The...

  • Administrative Coordinator

    1 month ago

    Toronto, Canada Ministry of Energy Full time

    Join our dynamic team as an Administrative Coordinator for the Strategic Network and Agency Policy Division's Assistant Deputy Minister's (ADM) Office! If you have a keen eye for detail, a proactive attitude, and a passion for delivering outstanding customer service, this is the perfect opportunity for you. In this role, you will thrive in a challenging and...

  • Administrative Coordinator

    1 month ago

    Toronto, Canada Canadian Institute of Plumbing & Heating Full time

    We are looking for a Full Time Administrative Coordinator to undertake a variety of administrative tasks. To be an excellent administrative coordinator, you must be organized and very detail oriented. You must have the ability to handle multiple tasks and duties simultaneously. Assist the managers in facilitating the effective management of programs and...

  • Administrative Coordinator

    1 month ago

    Toronto, Canada University of Toronto Full time

    **Date Posted**:05/31/2023 **Req ID**: 31585 **Faculty/Division**: Temerty Faculty of Medicine **Department**: Department of Radiation Oncology **Campus**: St. George (Downtown Toronto) **Position Number**: 00049261 **Description**: **About us**: Home to over 40 departments and institutes, the University of Toronto's Temerty Faculty of Medicine lies at the...

  • Administrative Coordinator

    1 week ago

    Toronto, Canada Ontario Institute for Cancer Research Full time

    **Position: Administrative Coordinator** **Site: MaRS Centre, Toronto** **Department: Computational Biology** **Reports To: Director, Computational Biology** **Salary: Commensurate with level of experience** **Hours: 35 hours/week** **Job Type: Hybrid** **Status: Full-time, Temporary (Leave coverage until April 2024)** The Ontario Institute for Cancer...

  • Administrative Coordinator

    4 weeks ago

    Toronto, Canada Trinity College - University of Toronto Full time

    , **Administrative Coordinator** **Office of the Chief Administrative Officer & Bursar** **Appointment Type**: Full-time, Permanent, Hybrid, On site - 4 Days **Compensation**:Job Band**:04B** $61,228 - $ 82,838 **Hiring Range**: $61,228 - $69,332 Competitive benefits package, including group benefits, defined benefit pension plan, tuition waiver, and...

  • Administrative Coordinator

    4 weeks ago

    Toronto, Canada Chiefs of Ontario Full time

    **EMPLOYMENT OPPORTUNITY**: **Administrative Coordinator** The Chiefs of Ontario is looking for a qualified and motivated individual for the position of Administrative Coordinator. The Coordinator is expected to coordinate a wide range of complex and confidential administrative and support tasks. The incumbent provides intermediate level expertise to the...

  • Administrative Coordinator

    4 weeks ago

    Toronto, Canada University of Toronto Full time

    **Date Posted**:05/03/2024 **Req ID**: 37212 **Faculty/Division**: UofT Scarborough **Department**: UTSC:Dept-Language Studies **Campus**: University of Toronto Scarborough (UTSC) **Position Number**: 00048919 **Description**: **About us**: The University of Toronto Scarborough is a place of energy, enthusiasm and passion. Our commitment to inclusive...

  • Administrative Coordinator

    2 days ago

    Toronto, Canada Canada Life Assurance Company Full time

    **Job Description**: We are looking for a **_Administrative Coordinator._** This position plays an integral role on the Internal Audit Team. The primary responsibility of the Administrative Coordinator is to provide administrative support to the leadership team. The secondary purpose of the role is to provide administrative support to the entire team. The...

  • Administrative Coordinator

    1 month ago

    Toronto, Canada CERT Systems Inc Full time

    **Who we are ** CERT Systems Inc (CERT) is on a **mission to transform the way the world’s most important chemicals are made**. Our breakthrough electrochemical route to convert captured CO2 into valuable fuels and chemical feedstocks means that we can help the planet avoid over 500 million tonnes of emissions by 2035. **Who YOU are ** **What you’ll...

  • Administrative Coordinator

    1 month ago

    Toronto, Canada Canadian Institute of Plumbing & Heating Full time

    We are looking for a Full Time Administrative Coordinator to undertake a variety of administrative tasks. To be an excellent administrative coordinator, you must be organized and very detail oriented. You must have the ability to handle multiple tasks and duties simultaneously. Assist the managers in facilitating the effective management of programs and...

  • Administrative Coordinator

    1 week ago

    Toronto, Canada The Salvation Army Full time

    **ABOUT THE SALVATION ARMY** **Mission Statement** The Salvation Army exists to share the love of Jesus Christ, meet human needs and be a transforming influence in the communities of our world. **Vision Statement** We are an innovative partner, mobilized to share hope wherever there is hardship, building communities that are just and know the love of...

  • Administrative Coordinator

    1 month ago

    Toronto, Canada Porter Airlines Inc. Full time

    Job Summary: Duties & Responsibilities: **Equipment Management** - Ensure all new hires and all Team Members have the right equipment and office supplies to properly enable Training and Work From Home - Manage the return of equipment for all departing employees (shipping label, etc) **Rewards and Recognition** - Work with the Supervisors and Managers to...

  • Administrative Coordinator

    1 month ago

    Toronto, Canada pointA Full time

    **About Us** Our core activities include developing, launching, and monitoring TDM programs for medium - to large - sized organizations. We promote a menu of options for commuters, such as transit, ride-matching, shuttle buses, vanpooling, telecommuting, cycling, and walking. **Summary of Position** Reporting to the Executive Director, the Administrative...