Administrative Project Coordinator
Found in: Talent CA C2 - 2 weeks ago
We are looking for a dynamic, proactive, detail oriented and engaged individual to join our fast-paced Administrative Project Coordinator team.
This is a great opportunity to develop your expertise in organization, administration, and document control.
Please send your resume to HR@dsai.ca. We thank all applicants for their interest; however only those selected for an interview will be contacted.
Diamond Schmitt Architects encourages and welcomes applications from people with disabilities. Accommodations are available upon request for candidates in all aspects of the selection process.
Key Responsibilities Providing a high level of administrative support to architectural teamsProviding quality document control and data entryAdministering coordination between project teams (architects, consultants, clients, and contractors)Creating and drafting, compiling, coordinating, printing, distributing, filing, tracking and archiving project correspondence and documentation during all project phases such as: Design: Photos, tender and design packages, specifications, schedules and other project related materials as directed by the project design teamConstruction: Process and track shop drawings, RFIs, site instructions, proposed changes, change orders, building permits, and other project related materials as directed by the project design team Maintaining project-specific digital and hard copy filing systemsIn collaboration with architectural teams, uploading drawing packages to ftp sites and issuing packages for milestone project deadlinesMaintaining project contact lists and team calendarsCoordinating and scheduling meetings, including setting up video and telephone conferencing (face to face, web, video conference) and typing/formatting meeting minutesDeveloping and implementing new project coordination procedures, as neededBeing fluent in office project administration standards and acting as a resource to project teams to maintain themOccasional overtimeProvide administrative support to other projects when Administrative Project Coordinators are on vacation/away Qualifications 3+ years previous office / administrative experienceExcellent computer skills – proficiency in Microsoft Office is a mustKnowledge/experience with Newforma, SharePoint, InDesign, MS Office , Bluebeam Studio and database software such as Newforma, Ebuilder, Procore, Aconex would be an assetSuperior organizational skills and strong time management skillsStrong verbal and written communication skillsAbility to multi-task and solve conflicting and overlapping deadlinesManage multiple design and construction projects with varying document control and distribution guidelinesResponsible and accurate, with attention to detailWillingness to learn, teach and work collaborativelyAbility to work under pressure, adapt to changing situations, follow timelines, and meet deadlines adapt to changing situationsStrong problem-solving skills and interpersonal skillsKnowledge of architecture and construction is a definite asset-
Administrative and Project Coordinator
5 days ago
Toronto, Canada University of Toronto Full time**Date Posted**:07/24/2023 **Req ID**: 32963 **Faculty/Division**: Temerty Faculty of Medicine **Department**: Office of Inclusion and Diversity **Campus**: St. George (Downtown Toronto) **Position Number**: 00054908 **Description**: **About us**: Home to over 40 departments and institutes, the University of Toronto's Temerty Faculty of Medicine lies at the...
-
Toronto, Canada University of Toronto Full time**Date Posted**:04/04/2024 **Req ID**: 36777 **Faculty/Division**: UofT Scarborough **Department**: UTSC:Ofc of the Vice-Prin (Acad) & Dean **Campus**: University of Toronto Scarborough (UTSC) **Position Number**: 00050650 **Description**: **About us**: The University of Toronto Scarborough is a place of energy, enthusiasm and passion. Our commitment to...
-
Project and Administrative Coordinator
3 days ago
Toronto, Canada University of Toronto Full time**Date Posted**:04/05/2023 **Req ID**: 30569 **Faculty/Division**: Faculty of Arts & Science **Department**: ARTSC: Ofc of the Dean **Campus**: St. George (Downtown Toronto) **Position Number**: 00044543 **Description**: **About us**: Since the first classics, chemistry, philosophy and physics classes were taught at King’s College — U of T’s precursor...
-
Project Coordinator/administrator
2 days ago
Toronto, Canada Informa Connect Full timeCompany Description At Informa, we’re passionate about knowledge and connections. We're here to help businesses and professionals all over the world to learn more, know more and do more. And we do that in many ways: creating and delivering specialist content, expert research, powerful live events and exciting on demand experiences, digital platforms...
-
Project Coordinator
5 days ago
Toronto, Canada Greco Aluminum Railings Ltd. Full timePosition Summary As a Project Coordinator, your role is crucial in preserving vital information for projects at Greco Aluminum Railings. Your duties will extend to assisting the project managers, the installation field team, and clients through both administrative and field-related tasks. **Responsibilities** - Assist Project Managers with all aspects of...
-
Lead Administrator
1 day ago
Toronto, Canada The Safehaven Project for Community Living Full timeFor over 30 years, The Safehaven Project for Community Living has been providing exceptional care to children with developmental disabilities and complex care needs. Our mission is to provide high-quality, family-centered, and community-based residential and respite care for individuals with complex care needs. Safehaven serves individuals with...
-
Coordinator of Administration
5 days ago
Toronto, Canada Institute for Catastrophic Loss Reduction (ICLR) Full timeJob Overview: We are seeking an organized and detail-oriented Administrative Coordinator to join our team. The Administrative Coordinator will: Assist with the administration of ICLR’s London Climate Resilience Centre and the Institute’s roadshow program. (About 75% of your time.) 1. Support the ICLR Resilience Solutions program, as directed by the...
-
Project Coordinator
5 days ago
Toronto, Canada Mizrahi Inc. Full timeCoordinator Job Description: - Maintain and issue meeting minutes, actions, task lists and agendas for internal and external meetings with consultants, various team members, and stakeholders. - Assist the VP of Construction and the VP of Development with scheduling, hosting meetings and other calendar items. - Contribute to project-related reporting and...
-
Administrative Coordinator
4 days ago
Toronto, Canada dicentra Full time**Job Summary**: Reporting to the ADMINISTRATIVE MANAGER, the ADMINISTRATIVE COORDINATOR assists in all areas of corporate administration. The Administrative Coordinator will perform a variety of administrative and clerical tasks, providing the highest class of service with expert organization, prioritization and communication skills. Under the leadership of...
-
Project Coordinator
6 days ago
Toronto, Canada Sinai Health Full timeSinai Health is a leading academic health science centre with a provincial, national and international reputation for discovering and delivering life-changing care. Since 2015, we have provided excellent and compassionate care in hospital, community and home. Comprised of Mount Sinai Hospital, Hennick Bridgepoint Hospital, the Lunenfeld-Tanenbaum Research...
-
Project Coordinator
7 hours ago
Toronto, Canada St. Joseph's Health Centre Full timeReporting to the Senior Manager, Planning & Redevelopment and liaising with the Project Managers, the Project Coordinator Redevelopment is responsible for the coordination of renovation planning, new construction and redevelopment of the facilities of the Hospital, as well as for the implementation of detailed architectural design work correlating to...
-
Project Coordinator
5 days ago
Toronto, Canada JLL Full timeJLL supports the Whole You, personally and professionally. The role of Project Coordinator is to provide reliable, timely, and professional support to the Project Team, assisting with the day to day project coordination activities. The position entails working with a diverse group of internal and external Stakeholders at all levels of the organization, the...
-
Project Administrator
5 days ago
Toronto, Canada Gannett Fleming, Inc. Full time: Getting long-term value and flexibility for our clients' facilities requires strategy, not just structures. We use an integrated design approach for our architectural and engineering design services. This enables us to engage all design disciplines early in the project, making key decisions during the conceptual and schematic design stages. Our Transit...
-
Project Coordinator
Found in: Talent CA C2 - 1 week ago
Toronto, Canada AppleOne Full timeHiring a Project Coordinator/Quotation Specialist in Etobicoke! • Field and Office position • Great Pay to $60K • Benefits Responsibilities will include General Operations, Administrative and Resource (Labor and Materials) Management. Will assist the Project Management Team with oversight of several construction projects, and oversees all...
-
Project Coordinator
Found in: Talent CA C2 - 2 weeks ago
Toronto, Canada Solotech Full timeAgencies: kindly refer to our website on how to proceed. Why Solotech? To take your career to the next level! As a global leader in live productions, systems integration and virtual technology , our team is comprised of more than 2,000 passionate individuals. Our ambition? To deliver spectacular experiences worldwide. Recognized as one...
-
Project Coordinator
7 hours ago
Toronto, Canada Toronto Transit Commission Full time**JOB INFORMATION** **Requisition ID**: 7688 **Number of Vacancies**: 1 **Department**: Bus Maintenance & Shops (20000505) - Fleet Management & Administration (30000148) **Salary Information**: $86,577.40 - $108,235.40 **Pay Scale Group**: Level 9 **Employment Type**: Regular **Weekly Hours**: 35, **Off Days**: Sun/Sat **Shift**: Day **Posted On**: May 9,...
-
Project Coordinator
7 hours ago
Toronto, Canada Aecon Group Full time**Build Your Career at Aecon** Aecon is proud to build some of the most impactful infrastructure projects of this generation. From the roads and transit systems that connect our communities, to the communication networks that link us from coast-to-coast, and the water infrastructure that supplies our businesses and homes. Our integral work includes...
-
Clinical Project Coordinator
7 days ago
Toronto, Canada Alimentiv Full time**LOCATION**: Ontario **JOB SALARY**:$39,000 - $65,000 + bonus **JOB TITLE**: Project Coordinator (Full-time, permanent) **DEPARTMENT/UNIT**: Medical Research & Development **JOB SUMMARY**: Provide administrative, clerical, implementation and/or processing support to the project teams and stakeholders. Assist with document/process/report development,...
-
Clinical Project Coordinator
1 day ago
Toronto, Canada Alimentiv Full time**Location**:Toronto, Ontario **Job Salary**: $39,000 - $65,000 + bonus **Job Title**: Project Coordinator (Full-time, permanent) **Department**: Clinical Study Management **Job Summary**: Provide administrative, clerical, implementation and/or processing support to the project teams and stakeholders. Assist with document/process/report development,...
-
Project Coordinator
4 days ago
Toronto, Canada 30 Forensic Engineering Full time**Toronto, ON** 30 Forensic Engineering is one of Canada’s largest and most respected multi-disciplinary forensic firms. Our core team of 70 professional investigators, engineering technicians and support staff serve a wide variety of industries including: Insurance, Manufacturing, Legal, Construction, Health Care, Commercial and Residential Property,...