Project Administrator

2 weeks ago

Toronto, Canada Gannett Fleming, Inc. Full time

:
Getting long-term value and flexibility for our clients' facilities requires strategy, not just structures. We use an integrated design approach for our architectural and engineering design services. This enables us to engage all design disciplines early in the project, making key decisions during the conceptual and schematic design stages.

Our Transit and Rail Global Business Line is currently looking for a **Project Administrator** to work in our **Toronto ON office.**

As a** Project Administrator**, you will need to have dynamic communication skills and the ability to multi-task efficiently and effectively. You must be able to organize projects and materials, in addition to having strong business, computer and writing skills. In this position, you will assist our project managers with the execution of tasks related to projects and daily administrative functions.

**As a Project Administrator, you will be responsible for the following duties**:

- Provide project management assistance and project accounting throughout the life-cycle of a project from proposal and project set up through project closeout
- Compile required documentation for all new and active projects including items listed in the Project Management and Quality Guidelines.
- Review contract requirements for accepted overhead rates, contract fee types, invoicing procedures, insurance requirements, customer survey submission, and subcontractor information.
- Review contracts and coordinates contract reviews with Project Managers and Corporate legal.
- Provide administrative and accounting support for engineering projects while fostering excellent internal and external customer relations and service.
- Ensure that each project or project phase is properly invoiced in a timely manner and manages all client accounts.
- Monitor job status reports and takes appropriate action with department managers to ensure that projects are completed on schedule and within budget.
:

- 5+ years’ experience as a Project Administrator, Project Management Assistant, or Project Coordinator
- Experience with AR collection and AP processing
- Strong financial/general accounting experience, business math experience
- General understanding of industry standard QMS
- Excellent customer service and communication skills
- Ability to multitask and prioritize
:
At Gannett Fleming, we believe in _improving_ the lives of the people we serve. We believe in _innovation_ and social responsibility. We believe in the _diversity_ of our team and the creative solutions they provide. We believe in embracing _change_ and emerging technologies while maintaining an unmatched standard of quality. We believe in creating an environment where employees can thrive at home and at work. We believe in engaging our employees, building lasting relationships with our clients, and, in turn, making a difference in the world.

We offer a comprehensive benefits program, which includes medical, dental, vision and life insurance, our tax-deferred 401 (K) savings plan, and the opportunity to incentive compensation for eligible positions. We are committed to your personal growth and professional development, so we offer tuition reimbursement, access to internal and external training programs and support active participation in professional organizations.
- Unsolicited resumes from third party agencies will not be accepted._

Location: Toronto ON Canada

Core Business Hours: 8:00 AM - 5:00 PM
Employment Status: Full-Time

Internal Requisition ID: 2023- 10281

Salary Range: $70,000-$104,000 (USD) _Salary dependent upon experience and geographic location_

LI-HYBRID

LI-KG1

  • Ipd Project Administrator

    3 weeks ago

    Greater Toronto Area, Canada Colliers Project Leaders Full time

    Overview: At Colliers Project Leaders, we deliver capital project solutions to fulfill our clients’ needs across the built environment. The work we do makes a difference in communities and for the people who live there. We have a passion for it. Our commitment to realizing our clients' vision inspires us to look beyond the immediate - to the possibilities...

  • Assistant Project Manager

    5 days ago

    Toronto, Canada Colliers Project Leaders Full time

    Overview: At Colliers Project Leaders, we deliver capital project solutions to fulfill our clients’ needs across the built environment. The work we do makes a difference in communities and for the people who live there. We have a passion for it. Our commitment to realizing our clients' vision inspires us to look beyond the immediate - to the ...

  • Design Administrator

    4 weeks ago

    Toronto, Canada SDI Interior Design & Project Coordination Full time

    SDI is seeking an energetic, motivated, and engaged Contract Administrator to join their team; someone who takes initiative and is excited by the prospect of working in a place where they can have an impact. SDI is a fast-growing design studio who works with their clients to design highly functional and beautiful spaces. Our services include architecture...

  • Project Administrator

    3 days ago

    Toronto, Canada BGIS Full time

    **ABOUT US **OUR CULTURE At BGIS, our culture is built on three foundational pillars: **Culture of Care**:We deeply care for each other, our clients, partners, and the communities we serve. **High Performing Teams**:We go Above and Beyond to deliver exceptional services. INTEGRITY, OWNERSHIP, RESPONSIVENESS, INITIATION, VISIBILITY, DRIVE, and INTEGRATION...

  • Project Administrator

    4 weeks ago

    Toronto, Canada Altus Group Full time

    Job Category: Cost Consulting and Project Management Opportunity Awaits at Altus Group! - The Opportunity - Altus Group is currently hiring a Project Administrator to work within the Toronto based Cost Consulting and Project Management Business unit. As our new Project Administrator, will be supporting the Infrastructure team members with their business...

  • Project Administrator

    4 weeks ago

    Toronto, Canada Dialog Full time

    Here at DIALOG, we are passionate about design and believe it can and should meaningfully improve the wellbeing of our communities and the environment we all share. We are a multi-disciplinary collaborative of architects, interior designers, urban designers and planners, structural, mechanical and electrical engineers, and landscape architects who design...

  • Project Administrator

    1 week ago

    Toronto, Canada Creative Niche Full time

    We are seeking a Project Administrator who will play a crucial role in ensuring the efficient and smooth operation of our large retail client's construction projects. This role is 6 months to start, full-time hours, and involves contract management, purchase order administration, and invoicing to ensure projects are executed successfully. Hybrid mid-town...

  • Project Administrator

    1 week ago

    Toronto, Canada Creative Niche Full time

    We are seeking a Project Administrator who will play a crucial role in ensuring the efficient and smooth operation of our large retail client's construction projects. This role is 6 months to start, full-time hours, and involves contract management, purchase order administration, and invoicing to ensure projects are executed successfully. Hybrid mid-town...

  • Project Administrator

    7 days ago

    Toronto, Canada Creative Niche Full time

    We are seeking a Project Administrator who will play a crucial role in ensuring the efficient and smooth operation of our large retail client's construction projects. This role is 6 months to start, full-time hours, and involves contract management, purchase order administration, and invoicing to ensure projects are executed successfully. Hybrid mid-town...

  • Project Administrator

    1 week ago

    Toronto, Canada Creative Niche Full time

    We are seeking a Project Administrator who will play a crucial role in ensuring the efficient and smooth operation of our large retail client's construction projects. This role is 6 months to start, full-time hours, and involves contract management, purchase order administration, and invoicing to ensure projects are executed successfully. Hybrid mid-town...

  • Administrative Assistant

    3 days ago

    Toronto, Canada Thales Full time

    Location: Toronto, Canada Thales people architect solutions that support 85 million mainline and suburban passenger journeys, worldwide, every day. Our Rail Signalling and Communication systems are used on metro lines across major cities, and 72,000 kms of route, 52,000 trains per day in 16 countries are controlled by our Traffic Management Systems....

  • Project Control/Administration Officer

    3 weeks ago

    Toronto, Canada CB Canada Full time

    Project Control/Administration Officer On behalf of our client in the Banking Sector, PROCOM is looking for a Project Control/Administration Officer. Project Control/Administration Officer – Job Description Delivering reports project and enhancement (small initiatives) health checks building or updating presentations and governance documents managing data...

  • Sr. Project Administration

    3 weeks ago

    Toronto, Canada Adams Limitless Inc Full time

    Adams Limitless is hired by some of the industries largest and fastest growing residential and commercial developers and builders across North America to help build their elite teams.We are a team of passionate talent agents waiting to help you unlock your Limitless career.If you're ready to be treated like the limitless player that you are by working with...

  • Project Management Administrator

    1 week ago

    Toronto, ON, Canada Creative Niche Full time

    We are seeking a Project Administrator who will play a crucial role in ensuring the efficient and smooth operation of our large retail client's construction projects. This role is 6 months to start, full-time hours, and involves contract management, purchase order administration, and invoicing to ensure projects are executed successfully. Hybrid mid-town...

  • Project Administrator/accounting Clerical

    4 weeks ago

    Toronto, Canada Gannett Fleming, Inc. Full time

    : Getting long-term value and flexibility for our clients' facilities requires strategy, not just structures. We use an integrated design approach for our architectural and engineering design services. This enables us to engage all design disciplines early in the project, making key decisions during the conceptual and schematic design stages. Our Transit...

  • Project Coordinator/administrator

    4 weeks ago

    Toronto, Canada Informa Connect Full time

    Company Description At Informa, we’re passionate about knowledge and connections. We're here to help businesses and professionals all over the world to learn more, know more and do more. And we do that in many ways: creating and delivering specialist content, expert research, powerful live events and exciting on demand experiences, digital platforms...

  • Project Administrator

    1 week ago

    Toronto, ON, Canada Creative Niche Full time

    We are seeking a Project Administrator who will play a crucial role in ensuring the efficient and smooth operation of our large retail client's construction projects. This role is 6 months to start, full-time hours, and involves contract management, purchase order administration, and invoicing to ensure projects are executed successfully. Hybrid...

  • Sr. Project Administration

    3 weeks ago

    Toronto, Canada Adams Limitless Inc Full time

    Job DescriptionAdams Limitless is hired by some of the industries largest and fastest growing residential and commercial developers and builders across North America to help build their elite teams.We are a team of passionate talent agents waiting to help you unlock your Limitless career.If you're ready to be treated like the limitless player that you are by...

  • project administration officer

    3 weeks ago

    Toronto, Canada LaunchPath Inc. Full time

    Education: College/CEGEPExperience: 1 year to less than 2 yearsTasksReview and evaluate new administrative procedures Delegate work to office support staffEstablish work priorities and ensure procedures are followed and deadlines are metCarry out administrative activities of establishmentAdminister policies and procedures related to the release of records in...

  • project administration officer

    3 weeks ago

    Toronto, Canada LaunchPath Inc. Full time

    Education: Expérience: EducationCollege/CEGEPTasksReview and evaluate new administrative procedures Delegate work to office support staffEstablish work priorities and ensure procedures are followed and deadlines are metCarry out administrative activities of establishmentAdminister policies and procedures related to the release of records in processing...