Project Coordinator/administrator

2 weeks ago


Toronto, Canada Informa Connect Full time

Company Description

At Informa, we’re passionate about knowledge and connections.

We're here to help businesses and professionals all over the world to learn more, know more and do more.

And we do that in many ways: creating and delivering specialist content, expert research, powerful live events and exciting on demand experiences, digital platforms that connect innovators with funders, data-driven services that help businesses find new customers and reach bigger audiences, and more.

**Job Description**:

- Conserve senior managements’ time by providing administrative assistance, communications, producing analytics and preparing presentations on special projects;
- Act as primary liaison for universal suppliers as assigned (supplies, printing, signage etc.) to ensure FXHQ departments are serviced consistently and on schedule.
- Support new hires with administrative set up and training as assigned.
- Prepare regular reports and presentations by collecting and analyzing information;
- Provide efficient correspondence and respond to customers, exhibitors and sponsors in a timely fashion;
- Deliver special projects for the FAN EXPO shows as required including (but not limited to) Team summits, social events and
- Manage assigned projects and follow up with staff on completion of tasks;
- Assist in preparing project proposals, timeframes, schedule and budget;
- Create and maintain comprehensive and professional project documentation, plans and reports;
- Maintain and champion internal data storage platforms, distribution lists and key divisional meetings
- Oversee and manage Fan Expo PCards including coding of expenses and following up on expenses;
- Keep track, process and reconcile payments, including invoices, statements, checks, refund requisitions, etc., in compliance with financial policies and procedures;
- Ensure correct approval, sorting, coding and matching of invoices and receipts;
- Compile and maintain meeting minutes for team meetings;
- Other duties as required.

**Qualifications**:

- Post-Secondary Education (diploma/degree), business or event management preferred;
- Minimum 2 years work experience in Project Coordination;
- Minimum 1 year work experience in Administrative Support;
- High proficiency with Microsoft Office, including Outlook and Excel;
- Experience in Accounts Payable or invoice reconciliation preferred;
- Experience working on teams and projects;
- Strong people and communication skills.

Additional Information

Equity, Diversity, and Inclusion

If you're excited about this role but have different working experience from what is listed above, please go ahead and apply. You could be just what we need We believe strongly in the value of diversity and creating supportive, inclusive environments where our colleagues can succeed.

Accessibility Accommodation



  • Greater Toronto Area, Canada Colliers Project Leaders Full time

    Overview: At Colliers Project Leaders, we deliver capital project solutions to fulfill our clients’ needs across the built environment. The work we do makes a difference in communities and for the people who live there. We have a passion for it. Our commitment to realizing our clients' vision inspires us to look beyond the immediate - to the possibilities...


  • Toronto, Canada Community Family Services of Ontario Full time

    Community Family Services of Ontario offers linguistically sensitive and culturally responsive counselling, family services, newcomer settlement, and disabilities and special needs services to enhance the functioning and quality of life of individuals and families. Position Title**:Marketing, Administrative & Project Coordinator** Position Type: Full-Time,...


  • Toronto, Canada Diamond Schmitt Architects Full time

    We are looking for a dynamic, proactive, detail oriented and engaged individual to join our fast-paced Administrative Project Coordinator team.  This is a great opportunity to develop your expertise in organization, administration, and document control. The salary range for this role is $55,000.00 to $65,000.00. Please send your resume to HR@dsai.ca. We...

  • Design Administrator

    4 weeks ago


    Toronto, Canada SDI Interior Design & Project Coordination Full time

    SDI is seeking an energetic, motivated, and engaged Contract Administrator to join their team; someone who takes initiative and is excited by the prospect of working in a place where they can have an impact. SDI is a fast-growing design studio who works with their clients to design highly functional and beautiful spaces. Our services include architecture...


  • Toronto, Canada Informa Connect Full time

    Company Description At Informa, we’re passionate about knowledge and connections. We're here to help businesses and professionals all over the world to learn more, know more and do more. And we do that in many ways: creating and delivering specialist content, expert research, powerful live events and exciting on demand experiences, digital platforms...

  • Project Coordinator

    4 weeks ago


    Toronto, Canada Thales Full time

    Location: Toronto, Canada Thales people architect solutions that support 85 million mainline and suburban passenger journeys, worldwide, every day. Our Rail Signalling and Communication systems are used on metro lines across major cities, and 72,000 kms of route, 52,000 trains per day in 16 countries are controlled by our Traffic Management Systems....

  • Project Coordinator

    7 days ago


    Toronto, Canada City of Toronto Full time

    **Job ID**: 44041 **Job Category**: Project Management **Division & Section**: Toronto Paramedic Service **Management Work Location**: 4330 Dufferin St, Toronto, ON M3H 5R9 **Job Type & Duration**: Permanent **Salary**: $86,500 - $108,459, TM2352, Wage Grade 6 **Shift Information**: 35 hours per week **Affiliation**: Non-Union A Qualified List will...

  • Project Coordinator

    3 days ago


    Toronto, Canada MADISON HOMES HOLDINGS Full time

    Title Project Coordinator Department High Rise Reports to Design Manager Our History: The Madison Group is a widely diversified real estate and land development company with extensive experience in building master - planned communities, low-rise and high-rise residential projects and also operates a substantial portfolio of retail, commercial and...

  • Project Coordinator

    3 days ago


    Toronto, Canada MEA Forensic Full time

    We are seeking a Project Coordinator to join our engineering support team working full-time in our Toronto, ON office. In a fast-paced and challenging environment, this role requires organization, initiative, strong attention to detail, professionalism, resourcefulness, and the ability to multi-task. Salary and Benefits The annual salary is $50,000 to...

  • Project Coordinator

    1 week ago


    Toronto, Ontario, Canada St Michael's hospital Full time

    Project Coordinator - Redevelopment 3.0 (Job ID: 4649)Working under the direction of the Director of Redevelopment, the Project Coordinator, Redevelopment is responsible for the coordination of renovation planning, new construction and redevelopment of the facilities of the Hospital, as well as for the implementation of detailed architectural design work...

  • Project Coordinator

    4 weeks ago


    Toronto, Canada City of Toronto Full time

    **Job ID**: 38784 **Job Category**:Project Management **Division & Section**:Toronto Water, TW Distribution & Collection **Work Location**:150 Disco Road **Job Type & Duration**:Full-time, Permanent Vacancy **Salary**:$86,500 - $108,459 **Shift Information**: 35 hours per week **Affiliation**: Non-Union **Number of Positions Open**: 1 **Posting...

  • Project Coordinator

    3 days ago


    Toronto, Canada Reliance Construction Full time

    **This is the Rundown**: Who We Are () Being one of the larger privately-owned construction companies in North America, Reliance offers general contracting services in all aspects of project planning, execution and delivery. Over the last year, we’ve grown continuously due to our employees’ performance, but mostly through their passion, focus, and...

  • Project Coordinator

    4 weeks ago


    Toronto, Canada Aecon Group Full time

    **Build Your Career at Aecon** Aecon is proud to build some of the most impactful infrastructure projects of this generation. From the roads and transit systems that connect our communities, to the communication networks that link us from coast-to-coast, and the water infrastructure that supplies our businesses and homes. Our integral work includes...

  • Project Coordinator

    4 weeks ago


    Toronto, Canada RailWorks Corporation Full time

    **Position Summary** Reporting to the Project Manager or designate, the Project Coordinator provides support and assistance to the Union Station Rail Corridor (USRC) project. Responsibilities are varied but include document control, coordinating timely delivery of supplies and materials and updating project reporting tools. This position will vary between...


  • Toronto, Canada CAPREIT Full time

    : **Reports To**: Senior Project Manager, Special Projects, Engineering and Project Management **Position Summary**: The Project Coordinator will be responsible for preparing condition audits, administrative support, preparation and coordination of tender documents, vendor invoice management, project fee estimates, specifications, budgets, schedules,...

  • Project Coordinator

    7 days ago


    Toronto, Canada Mutual Developments Full time

    A Builder/Developer currently looking for a Project Coordinator for low-rise and mid-rise residential projects. Job Responsibilities: - Ability to read and understand construction drawings - Prepare monthly project status reports and other reports as required - Communicate with trades, consultants and site staff - Administer purchase orders, change orders,...

  • Project Coordinator

    7 days ago


    Toronto, ON, Canada Cority Full time

    Professional Services & Customer Support – PMO / Cority Software Inc, an enterprise software company based in Toronto, is looking for candidates to join its Professional Services Team in the role of Project Coordinator. The Project coordinator is responsible for administrating Cority’s time tracking, resource management and invoicing system (OpenAir),...

  • Project Coordinator

    1 week ago


    Old Toronto, Canada Cority Full time

    Professional Services & Customer Support – PMO / Cority Software Inc, an enterprise software company based in Toronto, is looking for candidates to join its Professional Services Team in the role of Project Coordinator. The Project coordinator is responsible for administrating Cority’s time tracking, resource management and invoicing system (OpenAir),...

  • Project Coordinator

    1 week ago


    Old Toronto, Canada Cority Full time

    Professional Services & Customer Support – PMO / Cority Software Inc, an enterprise software company based in Toronto, is looking for candidates to join its Professional Services Team in the role of Project Coordinator. The Project coordinator is responsible for administrating Cority’s time tracking, resource management and invoicing system (OpenAir),...

  • Project Coordinator

    1 week ago


    Old Toronto, Canada Cority Full time

    Professional Services & Customer Support – PMO / Cority Software Inc, an enterprise software company based in Toronto, is looking for candidates to join its Professional Services Team in the role of Project Coordinator. The Project coordinator is responsible for administrating Cority’s time tracking, resource management and invoicing system (OpenAir),...