Project and Administrative Coordinator

2 weeks ago

Toronto, Canada University of Toronto Full time

**Date Posted**:04/05/2023
**Req ID**: 30569
**Faculty/Division**: Faculty of Arts & Science
**Department**: ARTSC: Ofc of the Dean
**Campus**: St. George (Downtown Toronto)
**Position Number**: 00044543

**Description**:
**About us**:
Since the first classics, chemistry, philosophy and physics classes were taught at King’s College — U of T’s precursor — in 1843, the Faculty of Arts & Science has evolved into one of the most comprehensive and diverse academic divisions in North America and established itself as the heart of one of the world’s leading universities.

Home to the majority of undergraduates on the St. George campus, Arts & Science offers an unparalleledbreadth of programs leading to bachelor’s degrees in arts, science and commerce.

Our students — both graduate and undergraduate — are at the core of our research enterprise, working on campus, in the community and abroad. Our location at the centre of Toronto, one of the world’s most diverse cities, opens up a broad range of experiential opportunities, from service learning to internships.

Our faculty members, past and present, include many of the world’s leading scholars and scientists. Their discoveries and innovations have advanced our understanding of the world and continue to address many of society’s most pressing challenges.

**Your opportunity**:
Residing in the Office of the Dean, the Project and Administrative Coordinator will be responsible for planning and coordinating the implementation of initiatives, directives, and special projects associated with Vice-Decanal portfolios and in response to related, identified priorities of the office. This role will act as a project coordinator and liaison between Office of the Dean and its departments, colleges, programs and other units, to ensure progress is made on initiatives, directives, and special projects arising throughout the undergraduate-specific academic life-cycle of the Faculty. The incumbent provides related administrative support in matters relating to a variety of programs, committees, initiatives as assigned. The incumbent will also provide research support, data coordination and reporting and writes a wide variety of communications and correspondence.

**Your responsibilities will include**:

- Assessing project output against quality control standards
- Informing senior staff of impending deadlines
- Tracking and collecting information on project progress
- Proofreading and fact-checking content
- Informing senior staff of concerns or setbacks
- Resolving issues within the scope of the role and escalating problems as required
- Generating reports
- Writing routine documents and correspondence

**Essential Qualifications**:

- Bachelor's Degree or acceptable combination of equivalent experience.
- Minimum five (5) years recent and related experience with senior administrative and project coordination using work plans, preferably in an academic environment.
- Experience with organizing/scheduling and tracking multiple projects and timelines.
- Experience supporting working groups and committees, including minute taking and preparing agendas and supporting material.
- Experience with research, data coordination and reporting, including working with databases and conducting statistical analysis.
- Experience writing communication material, including correspondence with faculty, staff, and students.
- Previous experience working in an academic unit in the Faculty of Arts and Science preferred.
- Advanced skills in Microsoft Office Suite including Teams, Outlook, Excel, Word, Access and PowerPoint.
- Ability to design and maintain websites.
- Strong planning, organizational, analytical and problem solving skills.
- Strong and accurate data entry, word-processing and keyboarding skills.
- Excellent verbal and written communication skills with demonstrated ability to explain process and procedures accurately and effectively with a wide and diverse range of people.

**To be successful in this role you will be**:

- Adaptable
- Approachable
- Multi-tasker
- Organized
- Persuasive
- Proactive
- Responsible
- Self-directed

**Please note**: This is a term position until December 2023.

**Closing Date**: 04/14/2023, 11:59PM ET
**Employee Group**: USW
**Appointment Type**: Budget - Term
**Schedule**: Full-Time
**Pay Scale Group & Hiring Zone**:
**Job Category**: Administrative / Managerial

**Lived Experience Statement

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