Project Coordinator

3 weeks ago

Toronto, Canada Toronto Transit Commission Full time

**JOB INFORMATION**

**Requisition ID**: 7688
**Number of Vacancies**: 1
**Department**: Bus Maintenance & Shops (20000505) - Fleet Management & Administration (30000148)
**Salary Information**: $86,577.40 - $108,235.40
**Pay Scale Group**: Level 9
**Employment Type**: Regular
**Weekly Hours**: 35,
**Off Days**: Sun/Sat
**Shift**: Day
**Posted On**: May 9, 2023
**Last Day to Apply**: May 12, 2023
**Reports to**:Fleet Manager

The Toronto Transit Commission (TTC) is North America's third largest transit system and has been recognized as one of the top places to work in the GTA. Guided by a forward-thinking strategic plan, the TTC's vision is to be a transit system that makes Toronto proud. The TTC's recruitment efforts are directly aligned to its mission of providing "a reliable, efficient, and integrated bus, streetcar and subway system that draws its high standards of customer care from our rich traditions of safety, service and courtesy."

**General Accountability**:

- Provides coordination on project activities through the project lifecycle, from initial planning to completion. Provides support to ensure projects are delivered within budget and on schedule. Assigned projects are of medium to high complexity.**Key Job Functions**:

- Coordinate and conduct various Compensation Services related projects ranging from large to small and long-term to short-term from initial planning to completion.
- Act as a key point of contact. Liaise and coordinate with the project team, TTC staff and external stakeholders as required to collaborate and exchange informaton.
- Participate in the development and implementation of departmental business plans, budget objectives and workforce requirements. Develop project schedules based on input from the project team.
- Provide project control support for all aspects of the Capital Budget preparation and monitoring, as well as cost analysis and cost reconciliations for assigned projects.
- Perform a variety of cost/budget studies and research assignments, requiring analysis and interpretation of data.
- Monitor progress and performance against established terms of reference and work plans. Prepare variance reports and explanations for management, identifying potential problem areas and recommend corrective action as required.
- Coordinate the preparation of weekly and monthly reports related to future project requirements, workload forecasts, and performance measurement reporting.
- Track and monitor outstanding issues to ensure timely resolution.

**Skills**:

- Manage projects
- Plan and organize activities / projects to meet section and organizational goals
- Understand the organization's fiscal environment

**Education and Experience**:

- Completion of a post-secondary college diploma or university degree in a related discipline or a combination of education, training and experience deemed to be equivalent.

**Additional Requirements**:

- Knowledge of procurement/contracting principles, the development of contract documents, and the tender evaluation/award process
- Ability to read and interpret technical drawing and specifications
- Knowledge of project management concepts and practices involving several technical fields
- Knowledge of cost control and scheduling techniques
- Sound judgement; well-developed analytical, administrative and leadership skills; excellent oral and written communication skills
- Ability to develop and implement procedures to increase efficiency and effectiveness of section/department operations
- Ability to be tactful, diplomatic and possess a high degree of interpersonal skills to communicate and deal with people effectively in difficult and stressful situations
- Able to direct and motivate TTC personnel and contract employees to achieve project completion
- Must have or rapidly acquire comprehensive knowledge of the Ontario Human Rights Code and related Orders including disability accommodation and accessibility requirements pertaining to passengers and employees

The TTC’s policy prohibits relatives of current TTC employees from being hired, assigned, transferred or promoted into positions, where there is a conflict of interest due to a relationship. Should you be selected for an interview, you will be required to disclose the name, relationship and position of any relative who is a current TTC employee.

We thank all applicants for their interest but advise only those selected for an interview will be contacted.

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