Lead Administrator

2 weeks ago

Toronto, Canada The Safehaven Project for Community Living Full time

For over 30 years, The Safehaven Project for Community Living has been providing exceptional care to children with developmental disabilities and complex care needs.

Our mission is to provide high-quality, family-centered, and community-based residential and respite care for individuals with complex care needs.

Safehaven serves individuals with disabilities and their families, through respite and residential programs at our Toronto, Etobicoke, North York, Woodbridge, and Aurora facilities, as well as client homes.

**Our Future**

At Safehaven, we are constantly striving to better serve our clients and communities that need us most. That’s why we are currently exploring opportunities to expand our service offerings beyond children to include adults, developing programs and services to care for more medically complex individuals, and implementing innovative therapy and recreational programs for our existing and future clients.

In order for Safehaven to achieve our goals, we are looking for exceptional people with huge hearts who are motivated by positively impacting the lives of others and believe in our vision of creating a more inclusive world for people with complex care needs.

Whether you are working in one of our locations, or in a client’s home, you will have the opportunity to make a real difference and improve the lives of clients and their families in our communities. You will be part of an outstanding team that is so passionate about the work we do.

**Role Summary**:
The **Lead Admin **role will be a very diverse role within Safehaven. This role will lead all administrative functions to ensure their completion and management. The Lead Admin will collaborate with the Leadership team to provide support and assistance to key organizational objectives, and milestones.

**Responsibilities**:

- Schedule meetings for leadership team including and not limited to interviews, team meetings, individual 1:1’s, etc.
- Provide Administrative support where required to our Leadership team, this can include the following:

- Ordering Supplies
- Inventory Management
- Coordinating external Vendors
- Provide general administrative support to leadership where required, including Finance, Human Resources, Quality and Safety, Special Projects, Client Operations, and general Operations.
- Work with the Director and other leadership members to provide support to Special Projects within Safehaven, which include:

- Project Management and Coordination
- Serving as the Main Point of Contact for the Project Assigned
- Provide strategic coordination regarding the Project
- Working with external and internal stakeholders for Project Coordination
- Board Governance and strategy with the CEO as required.
- Provide any support possible to front-line staff who are caring for clients and their families.
- Any other responsibilities required.

**Qualifications**:

- University degree;
- Must have at least 5 years of experience working in an administrative capacity with a proven ability to work in a face-paced environment.
- Must be able to handle complex scheduling with strong knowledge of Microsoft Office suite.
- Must have good knowledge on PowerPoint, Excel, and be able to create ad hoc report
- Must be able to work well under pressure
- Project Coordination or Management Experience.
- Experience working with multiple competing priorities.
- Experience working within a health care organization or setting.
- Understanding of use of technology and systems, willingness to learn new systems to be applied to work.
- Ability to communicate with others in an effective and professional manner.
- Excellent written and verbal communication skills.
- Ability to work effectively in a team environment as well as independently.
- Strong organizational and time management skills.
- Leads self and demonstrates willingness to learn and accept responsibility.

At anytime, Safehaven may need to move staff to other locations based on operational needs.

All Safehaven employees are required to be fully vaccinated as a condition of hire in accordance with Safehaven policies.

Safehaven is an equal opportunity employer that is committed to inclusion and diversity. We are committed to providing employment accommodation in accordance with the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act. If contacted for an employment opportunity or testing, please advise Human Resources if you require accommodation.

Accommodation can be made for individuals identifying with a disability under the Ontario human rights Code.

**Job Types**: Full-time, Permanent

Schedule:

- 8 hour shift
- Monday to Friday

Application question(s):

- Are you located in GTA? (Yes/No)
- Are you comfortable working on PowerPoint, Excel, MS Office and able to create ad hoc reports? (Yes/No)
- Are you willing to work onsite for 3-4 days a week? (Yes/No)

**Education**:

- Bachelor's Degree (required)

**Experience**:

- Administrative: 5 year

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