Proposal Coordinator

Found in: Talent CA C2 - 1 week ago


Toronto, Canada DesignAgency Full time

DesignAgency is one of the largest and most distinguished multi-disciplinary design studios in Canada, and our services are widely sought after, with clients in more than 26 cities and 9 countries worldwide. Our global success is based on our high level of excellence and our ability to create special environments through narratives developed with the client. Working for leading companies, developers, and hospitality groups, our clients work directly with one or more of our partners, reflecting our belief that great design requires leadership, focus, and commitment. 

DesignAgency is currently looking for a Proposal Coordinator to assist with the administration and coordination of new business inquiries (RFQs/RFPs). The Proposal Coordinator works with the Business Development (BD) team to strategize responses, contract development and present our service offerings to prospective clients across various fields. Reporting to the Proposal Manager, the successful applicant is a creative go-getter with strong technical, organizational, and prioritization skills, and thrives working within tight timelines. 

DesignAgency is a multi-disciplinary studio that offers the ideal candidate the opportunity to work with and learn about sales, marketing, interior design, and communications.

 Roles & Responsibilities 

Updating and creating client-facing proposals and marketing collateral such as portfolios, digital lookbooks, comprehensive proposals, staff CVs, and pitch presentationsAssisting with the collection and tracking of companywide BD including tracking new business leads and analytics, and maintaining the CRM Designing new and customizing existing InDesign templates and documents, ensuring accuracy and consistencyWorking collaboratively throughout the RFP process with the BD Team, editing copy and content, curating final project photography and graphics, and implementing comments and feedback to meet internal as well as client deadlines Supporting BD with copywriting and proofreadingMaintaining a digital filing system for all collateral related to pitches, proposals, and contracts and providing administrative supportAssisting BD with new projects and initiatives Participating in meetings with the Sales & Marketing Team (Demand Team), providing creative insight and highlighting opportunities for collaboration and efficiencyBalancing workload and meeting deadlines without compromising work quality

 Qualifications 

One to three years of experience in proposal writing, business development, marketing and promotion; preferably within the Design/Architecture fieldBachelor’s degree in Business Administration, Marketing, Communications, or a related fieldAdvanced knowledge of Adobe InDesign, Microsoft Word & ExcelExpertise in building client-facing presentation decksKnowledge of, and interest in, hotel and hospitality interior design, brand identity designDetail-orientated, organized, and self-motivatedHands-on team player with a proven track record of supporting and working with creative teamsExcellent English language written, verbal and comprehension skillsSelf-motivated and able to work within tight timelines and manage multiple projects or deliverables
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