Proposal Coordinator

4 weeks ago

Toronto, Canada MCW Group of Companies Full time

Since 1964 the MCW Group has built a solid reputation for the delivery of Professional Consulting Engineering Services, Energy Management Services, and Engineering Development Services. The systems designed by the MCW Group of Companies are built to deliver energy effectively in the form of lighting, heating and cooling, as well as information in the form of voice and data. By the very nature of the solutions provided, the MCW Group of Companies help to create the environments required for Clients to live, educate, work, play and heal.

We have created for our clients the largest block of verified carbon emissions savings of any Canadian consulting firm. For more than two decades MCW Consultants Ltd., and its sister company, MCW Custom Energy Solutions Ltd. have been providing sustainable building designs with the goal to permanently reduce our clients' environmental footprint and create sustainable communities.

**Benefits of working at MCW**:

- The opportunity to work on significant, innovative, and sustainable projects
- Career development opportunities, including mentorship and training
- Collaboration with team members across Canada
- Comprehensive health and dental benefits
- RRSP matching
- Professional development fees covered

Our Company is currently seeking a self-motivated, hardworking Proposal Coordinator to join our Toronto office. This is an excellent opportunity for someone who is looking to gain valuable hands-on work experience in a dynamic, team based working environment.

**Position**: Proposal Coordinator

**Location**: Toronto

**Primary Objective**: The main responsibilities of the Proposal Coordinator include formatting and assembling customized proposals, presentations and any related documentation for our MCW Consultants team. The incumbent will work closely with the Proposal Writer, Engineers, Project Managers, Partners and other Subject Matter Experts to develop the final product. The incumbent is responsible for quality control on all documentation delivered to customers.

**The responsibilities of this position include**:

- Formatting and assembling proposal content while providing quality assurance on proposal packages and related documents.
- Ensuring adherence to instructions and deadlines in solicitations and Requests for Information as well as unsolicited and informal proposals.
- Research and review new project opportunities using relevant websites and literature.
- Maintaining and updating a corporate library of proposal content, specialized topic material, and best in class RFP responses.
- Managing production, packaging and delivery process to ensure timely submission of documents.
- Providing general administrative duties including data entry and tracking, composition of letters, preparation of memos, minutes, reports, correspondence, and presentations, as well as formatting of specifications.
- Performing document management tasks including filing, copying, pdfing etc.
- Maintaining an organized electronic filing system to ensure business and operational reports, forms, and other business documentation are readily available.
- Overtime as required.

**Experience and Education**:

- Minimum of 2-5 years of experience in a similar role in a construction, engineering, architecture, or urban planning environment is preferred.
- Experience with document preparation in a professional environment is a must.

**Required Skills**:

- Must possess strong technical skills with Microsoft Office Suite including Word, Excel, PowerPoint and Outlook at the intermediate to advanced level.
- Proficiency with Adobe Suite is preferred.
- Excellent communication and organizational skills with strong multitasking and prioritizing abilities.
- Ability to adhere to task-related procedures and standards and demonstrate flexibility in handling heavy workload with unpredictable schedules and deadlines.
- Excellent customer service-related skills (internal clients).
- Demonstrated ability to deal with situations and issues proactively and persistently.
- Able to work well independently as well as in a team setting.

**Core Competencies for the Role**:
Initiative - Ability to deal with situations proactively, persistently, and seizing opportunities that arise
Using Information Technology - Ability to use software and information technology to accomplish one’s work
Achievement Orientation - Ability to exceed expectations by focusing efforts on achieving high quality results consistent with the organization’s standards
Attention to Detail - Ability to work in a conscientious, consistent and thorough manner

Teamwork - Ability to work collaboratively with others to achieve organizational goals while proactively assisting and involving others
Resilience - Ability to remain energized and focused in the face of ambiguity, change or strenuous demands
Interactive Communication - Ability to listen to others and communicate articulately, fostering open and two-way communication
Client Focus - Abilit

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