Proposal Coordinator

3 weeks ago

Toronto ON, Canada AtkinsRéalis Full time

Proposal Coordinator – Co-Op Student

Come join us in reshaping the future with AtkinsRéalis. AtkinsRéalis is dedicated in engineering a better future for our planet and its people.

Reporting to the Director of Proposal Management Services, the Proposal Coordinator – Co-Op is a highly motivated self-starter who will assist in various areas of the proposal management cycle for client proposals across all markets and various project sizes, depending on the business need. The Proposal Coordinator – Co-Op will be responsible for supporting the Win Work proposal management team in responding to Proposal Requests (RFQ, RFP, etc.) and may also support the development of Sales Documentation (Project Fact Sheets, Capability Statements, etc.), in collaboration with a diverse team of key technical contributors and subject matter experts in Canada, and with external business partners as required.

Location: Toronto, ON.

Your role within the team:

  • Provides support to the Proposal Management Team, under the guidance of the assigned Proposal Manager or other resource.
  • Participates in pre-bid and capture planning as required.
  • Drafts the proposal response template and responsibility matrix based on client requirements.
  • Maintains the response schedule and escalates when internal deadlines slip.
  • Copy edits proposal content for style, clarity, and completeness to client requirements, while incorporating win themes that resonate with the client.
  • Format proposal documents to be visually appealing to the evaluator.
  • Interfaces with cross-functional teams of subject matter experts, including technical, business, commercial, and legal, throughout the proposal process.
  • Coordinates and participates in proposal kick-off, team reviews, and lessons-learned meetings.
  • Supports the submission to the client, including electronic and hard-copy files.
  • Assists in preparing library materials, including Project Fact Sheet, CVs, Sales Presentations, and other materials as required.
  • Programs the Proposal SharePoint site using SharePoint tools as required.
  • Other duties as assigned.

Why choose AtkinsRéalis as an employer?

Because we offer:

  • The opportunity to work on various major projects for internal and external clients.
  • An exciting environment where work-life balance is important.
  • A wide array of learning and development opportunities.
  • Competitive pay, flexible benefits, an employee share plan, and a defined contribution pension plan.
  • A work environment focused on health and safety.

The ideal candidate:

  • Proficient in all Microsoft Office Programs (Word, PPT, Excel, Outlook, SharePoint, etc.)
  • Proficiency in Adobe Creative Suite and an interest in graphic design would be an asset.
  • 3rd-year communications, marketing, or business student or higher. Must be enrolled in a co-op program.
  • Time Management and organizational skills.
  • Excellent communication skills.
  • Detail oriented.
  • Located in Toronto or Montreal, able to work in a hybrid environment (at least 2 days in the office and 3 days remote).
  • French fluency is considered an asset but not essential.
  • Able to travel when required.
  • A positive attitude and willingness to learn while having fun in a fast-paced environment.

Are you up for this challenge? Apply today and join our team to help engineer a Better Future for our Planet and its People.

At AtkinsRéalis, we seek to hire individuals with diverse characteristics, backgrounds, and perspectives. We strongly believe that world-class talent makes no distinctions based on gender, ethnic or national origin, sexual identity and orientation, age, religion, or disability, but enriches itself through these differences.

AtkinsRéalis cares about your privacy. AtkinsRéalis and other subsidiary or affiliated companies of AtkinsRéalis (referred to throughout as “AtkinsRéalis”) are committed to protecting your privacy. Please consult ourPrivacy Noticeon our Careers site to know more about how we collect, use, and transfer your Personal Data.

By submitting your personal information to AtkinsRéalis, you confirm that you have read and accept our Privacy Notice.

Appropriate accommodations will be provided upon request throughout the recruitment and hiring process as required by Company policy and the Accessibility for Ontarians with Disabilities Act (AODA).

Successful applicants will be notified about AtkinsRéalis’ accommodation policies at the time the employment offer is extended, and the information will be shared with new personnel during the onboarding process.

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