Proposal Coordinator

4 weeks ago


Toronto, Canada Brookmcilroy Full time

**Role**

**Responsibilities**
- Coordinate production and create evocative InDesign proposal documents for architecture, urban design, and landscape RFPs, RFIs, RFQs, etc.
- Prepare presentation materials for interviews
- Coordinate awards and professional certifications submissions
- Seek out proposal, awards, and PR opportunities
- Assist in maintenance of the firm’s project archive
- Assist with general documentation needs, including creation of AODA-compliant documents and presentations
- Assist with other business development and marketing activities within the firm

**Preferred qualifications**
- 1-3 years of experience within the AEC industry with exposure to interdisciplinary project teams
- Superior writing, editing, and proofreading skills, and familiarity with architecture and design terminology
- Creative and impactful graphic design and document layout skills
- Strong interpersonal and collaboration skills for coordinating with large, multi-disciplinary project teams
- Excellent organizational abilities in administering and prioritizing multiple projects with competing deadlines
- Advanced knowledge of InDesign (paragraph styles, master pages, pagination, print) as well as experience with Illustrator, Photoshop, Word, Excel, and PowerPoint
- Familiarity with collaboration tools such as Slack, Microsoft 365, Asana
- Knowledge of AODA document standards would be an asset
- A Bachelor’s degree in communications, marketing, journalism, or the AEC field (architecture, landscape architecture, interior design, urban design, or planning)
- A drive to win projects that will shape a positive, inclusive and environmentally responsible future

**We offer**
- Highly-collaborative, open-minded and inclusive studio environment in Downtown Toronto, supported by offices in Winnipeg and Thunder Bay;
- The latest and best-in-class tools to achieve industry-leading results;
- Flexible work arrangements;
- Competitive salary;
- Three weeks of vacation;
- Comprehensive health insurance including Dental care, Life insurance and Disability;
- Training and other support in professional development; and
- Many office perks at our studio including some of the best espresso coffee in town and weekly catered lunches


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