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Corporate Administrative Coordinator

2 months ago

Kelowna, British Columbia, Canada Westcorp Full time

Overview

Westcorp Property Management Inc. is a vertically integrated company that creates, invests in and manages residential, commercial, and hotel properties. Our goal is to create a cohesive work environment where employees can grow professionally and personally.

About the Role

We are seeking an experienced Office Administrator to join our team at our Kelowna office. As an Office Administrator, you will be responsible for managing day-to-day operations of reception duties, AP/AR support, and executive assistant tasks. This role requires a minimum of 15 hours a week, with flexible hours and schedule.

Key Responsibilities

  • Manage telephone and walk-in traffic at our reception area, distribute mail, and maintain stationery supplies
  • Maintain effective communication with all team members, assist leadership with administrative tasks, and reporting
  • Act as executive assistant to CEO, organize calendar, agenda, and personal matters
  • Be the first point of contact for commercial tenants and participate in our on-call rotation for intermittent alarms
  • Calendar management for senior-level employees, schedule interviews with potential new employees and vendors
  • Organize training for team members
  • Code and reconcile credit card statements, pay invoices, and send reminders on receivables
  • Organize business meetings, including catering, clean up, and invitations
  • Use technology to upload payables and receivables into our system, reconcile corporate credit cards, and seek approvals for processing
  • Assist with day-to-day operations of the office

Working with Us

At Westcorp, we value professional and personal development. We strive to provide a great work environment where employees can thrive. We offer:

  • Our Westcorp Values: Integrity, Vitality, Accountability, Results, Collaboration, Learning, and Innovation
  • Competitive wages: $22-$26/hour
  • Comprehensive benefits package, including a Health Spending Account
  • Employee assistance program
  • Career plan
  • Recognition programs
  • Professional development learning
  • An exceptional work environment
  • A mentoring culture

Requirements

To succeed in this role, you should have excellent verbal and written communication skills, patience, adaptability, and a strong desire to create a cohesive work environment. You must be able to keep information confidential, have excellent organizational skills, and be able to multi-task and prioritize work. Your peers would say you are positive, optimistic, and upbeat, with a love for learning new things and helping the team get the job done. You must also be respectful and able to work with people from different backgrounds and circumstances.