Corporate Records Coordinator
6 days ago
About kdc/one
kdc/one is a dynamic and expanding organization with subsidiaries located in 14 countries.
We are seeking a highly skilled Corporate Records Coordinator to join our Legal Affairs Department.
This role will play a pivotal part in maintaining all corporate files and records for the entire kdc/one group, providing support to various strategic projects, and ensuring compliance with international regulations.
Job Description
- Coordinate the preparation of documentation for corporate registry filings, intercompany operations, and treasury activities.
- Direct external legal advisors worldwide mandated by kdc/one for record-keeping purposes.
- Ensure updates to minute books and corporate registers of kdc/one's subsidiaries using an entity management tool.
- Assist in closing M&A, refinancing, and other special projects, as well as due diligence searches.
- Act as the primary point of contact for 'know your client' (KYC) and 'ultimate beneficial owner' (UBO) requests.
- Update the corporate organization chart of kdc/one and its subsidiaries accordingly.
- Collaborate with the Corporate Secretary in preparing board meetings and internal quarterly processes.
- Participate in standardizing corporate legal processes.
- Act as an intermediary and coordinate/confirm legal and corporate information required by other departments.
Requirements
- A paralegal certificate from an accredited program or degree in a relevant field is preferred.
- More than three years of experience within an in-house legal department and/or law firm.
- Experience with international entity management is considered an asset.
- Determination, attention to detail, and ability to manage multiple files methodically.
- Able to meet deadlines in a fast-paced environment and demonstrate flexibility.
- Excellent written and verbal communication skills, including proficiency in English and French.
- Familiarity with MS Office, SharePoint, OneDrive, and Visio.
- Knowledge of governance software such as Diligent is considered an asset.
Compensation
The estimated salary for this position is approximately $65,000-$85,000 per year, depending on experience. Benefits include comprehensive health insurance, retirement savings plan, and opportunities for professional growth and development.
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