Administrative Support Specialist
4 weeks ago
We are seeking an experienced Administrative Support Specialist to join our team at Randstad Canada. This is a temporary long-term contract opportunity with a strong possibility of permanence. The successful candidate will be responsible for providing administrative support to our management team, including handling correspondence, diary management, and document management.
Key Responsibilities
• Assist the President and CEO with day-to-day activities and ensure the administrative management and organization of the department.
• Handle and follow up on correspondence, including letters and emails.
• Ensure optimal diary management and sound document management of General Management files in compliance with the retention schedule.
• Plan and prepare committee meetings under the responsibility of the CEO, including the Board of Directors, CDP, and Executive Committee.
• Take notes at meetings and draft minutes and resolutions of the Board of Directors.
• Coordinate the updating and distribution of the organization's policies and procedures.
• Follow up on requests for access to information from stakeholders.
• Coordinate the layout and publication of various types of documents dedicated to residents and their families.
• Support residents' committees and provide administrative support to the Vigilance and Quality Committee.
• Ensure compliance with contribution assessment schedule for senior managers.
• Update the directory of reporting organizations and coordinate the registration of facility managers with various services.
• Manage various requisitions and ensure their completion.
Requirements
We are looking for a candidate with a Diploma of Vocational Studies (DVS) or equivalent academic training, and a minimum of five years' relevant experience as a secretary or assistant to management. The ideal candidate will have a perfect command of spoken and written French and English, excellent organizational skills, and the ability to handle multiple files simultaneously. They will also be able to work well under pressure with tight deadlines and demonstrate speed of execution, a results-oriented approach, autonomy, initiative, and resourcefulness.
How to Apply
If you are interested in this opportunity, please send your CV to Randstad Canada or contact us at 514-695-3315. We look forward to hearing from you.
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