Office Support Specialist

3 weeks ago


DollardDes Ormeaux, Quebec, Canada Randstad Canada Full time
Job Summary

We are seeking an experienced Office Assistant to join our team at Randstad Canada. As an Office Assistant, you will be responsible for providing administrative support to our clients in the food industry. This is a fantastic opportunity to work with a dynamic company and contribute to the success of our team.

Key Responsibilities

• Provide front desk receptionist duties, including welcoming visitors, answering phone calls, and handling mail and courier services.
• Organize the sending and receiving of frozen food samples, including coordinating with vendors, receiving, unpacking, inventory, packing, sending, notification, and dry ice ordering.
• Prepare monthly CAD and USD credit card statement reconciliations and invoice compiling using Excel.
• Create new SAP item codes in SAPB1 ERP and confirm delivery of all courier packages sent, in case of delay, contact the courier and open a dossier.
• Prepare waybills to send packages or documents by FedEx or West Island Express.
• Order office supplies, maintain the stationary room, janitorial supplies, coffee supplies, and milk.
• Review and approve related invoices, including FedEx, couriers, Denis, milk, and others.
• Prepare Ministerial Exemption forms.
• Scan original documents for LATAM and exports as received and send to the team.
• Empty the dishwasher in the morning and run it in the evening.
• Empty and wipe down coffee machines daily.
• Maintain sample room freezer inventory.
• Help organize office events and meeting catering, as required.
• Take care of weekly fruit program ordering and setup.
• Perform work-related administrative responsibilities for management, including tracking, filing, organizing, and preparing documents.
• Coordinate building maintenance issues, including service providers when needed.
• Water interior plants.
• Coordinate Christmas decorations.
• Provide creative resources for marketing, as required.
• File for accounting, as required.

Requirements

• Fluent in English (written/spoken) and professional in French (spoken), with the ability to communicate effectively.
• Good computer skills and comfortable with Microsoft Office.
• Strong organizational skills and attention to detail.
• Independent worker.
• Knowledge of SAPB1 ERP system is an asset.

About Randstad Canada

Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. We are dedicated to creating and maintaining an inclusive and accessible workplace for all our candidates and employees. If you require any accommodations during the interview process, please contact us at accessibility@randstad.ca.

  • Dollard-Des Ormeaux, Quebec, Canada beBee Professionals Full time $30,000 - $45,000

    Job SummaryWe are seeking a highly organized and detail-oriented Office/Administrative Assistant to support our office operations in Dollard-Des Ormeaux. As a key member of our team, you will be responsible for ensuring the smooth day-to-day functioning of our office.Key ResponsibilitiesManage office correspondence, including emails and phone calls, to...


  • Dollard-Des Ormeaux, Quebec, Canada Randstad Canada Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Support Specialist to join our team at Randstad Canada. As an Administrative Support Specialist, you will be responsible for providing administrative support to our management team, including data entry, document preparation, and general office duties.Key Responsibilities Front...


  • Dollard-Des Ormeaux, Quebec, Canada beBee Professionals Full time $35,000 - $45,000

    We are seeking a highly organized and detail-oriented Administrative Coordinator to support our office operations. The successful candidate will be responsible for a variety of administrative tasks, ensuring that our office runs efficiently and smoothly.Key Responsibilities:Manage incoming communications, including phone calls and emails.Organize and...


  • Dollard-Des Ormeaux, Quebec, Canada beBee Professionals Full time $30,000 - $40,000

    We are seeking a highly organized and detail-oriented Administrative Support Specialist to join our team at beBee Professionals in Dollard-Des Ormeaux. As a key member of our front-line staff, you will be responsible for providing exceptional customer service, managing incoming calls, and performing various administrative tasks to ensure seamless office...


  • Dollard-Des Ormeaux, Quebec, Canada Randstad Canada Full time

    Job DescriptionRandstad Canada is seeking an experienced Administrative Support Specialist to join our team. As an Administrative Support Specialist, you will provide general office support functions, assist department personnel as needed, and perform related duties as required. This role will involve reporting highly confidential human resource information...


  • Dollard-Des Ormeaux, Quebec, Canada Randstad Canada Full time

    Job SummaryWe are seeking an experienced Administrative Support Specialist to join our team at Randstad Canada. As an Administrative Support Specialist, you will provide administrative support to the President and CEO, ensuring the smooth operation of the office. This is a temporary long-term contract with a strong possibility of permanence.Key...


  • Dollard-Des Ormeaux, Quebec, Canada Randstad Canada Full time

    Job SummaryWe are seeking an experienced Administrative Support Specialist to join our team at Randstad Canada. As an Administrative Support Specialist, you will be responsible for providing administrative support to our team, including data entry, document preparation, and other administrative tasks.Key Responsibilities Front desk receptionist duties,...


  • Dollard-Des Ormeaux, Quebec, Canada Randstad Canada Full time

    Job SummaryWe are seeking an experienced Administrative Support Specialist to join our team at Randstad Canada. As an Administrative Support Specialist, you will provide administrative support to the President and CEO, ensuring the smooth operation of the office. This is a temporary long-term contract with a strong possibility of permanence.Key...


  • Dollard-Des Ormeaux, Quebec, Canada Randstad Canada Full time

    Job SummaryWe are seeking an experienced Administrative Support Specialist to join our team at Randstad Canada. As an Administrative Support Specialist, you will provide administrative support to the President and CEO, ensuring the smooth operation of the office. This is a temporary long-term contract with a strong possibility of permanence.Key...

  • Office Clerk

    4 weeks ago


    Dollard-Des Ormeaux, Quebec, Canada Randstad Canada Full time

    Job Title: Office Clerk - Administrative SupportWe are seeking a highly organized and detail-oriented Office Clerk to join our team at Randstad Canada. As an Office Clerk, you will be responsible for providing administrative support to our clients and ensuring the smooth operation of our office.Key Responsibilities:Provide exceptional customer service to...


  • Dollard-Des Ormeaux, Quebec, Canada beBee Professionals Full time $30,000 - $45,000

    Join our team as a Building Support Specialist and contribute to the success of our construction projects. Your responsibilities will include assisting skilled tradespeople, maintaining tools and equipment, and ensuring a safe and efficient work site.Key Responsibilities:Assist carpenters, electricians, and other skilled workers on-site.Load and unload...


  • Dollard-Des Ormeaux, Quebec, Canada beBee Professionals Full time $30,000 - $45,000

    We are seeking a highly organized and detail-oriented Office Operations Coordinator to support our office team at beBee Professionals in Dollard-Des Ormeaux. The ideal candidate will have previous experience in an administrative role and possess strong organizational and multitasking skills.Key Responsibilities:Manage office correspondence, schedule...


  • Dollard-Des Ormeaux, Quebec, Canada beBee Professionals Full time $40,000 - $60,000

    beBee Professionals in Dollard-Des Ormeaux is seeking a skilled Office Administrator to manage daily office activities. Key responsibilities include:Key Responsibilities:Manage incoming calls, emails, and office correspondence.Schedule meetings and appointments, and maintain office calendars.Maintain office supplies and ensure the office is...


  • Dollard-Des Ormeaux, Quebec, Canada beBee Professionals Full time $35,000 - $45,000

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Assistant to support our office operations at beBee Professionals in Dollard-Des Ormeaux. As a key member of our team, you will be responsible for ensuring the smooth day-to-day functioning of our office.Key ResponsibilitiesProvide exceptional administrative support to our team,...


  • Dollard-Des Ormeaux, Quebec, Canada Randstad Canada Full time

    Job SummaryWe are seeking an experienced Administrative Support Specialist to join our team at Randstad Canada. This is a temporary long-term contract opportunity with a strong possibility of permanence. The successful candidate will be responsible for providing administrative support to our management team, including handling correspondence, diary...


  • Dollard-Des Ormeaux, Quebec, Canada Private Home SR Family Full time

    Job Description for Caring Support ProfessionalRole OverviewWe are seeking a caring and reliable Childcare Specialist to join our team at Private Home SR Family. As a Childcare Specialist, you will be responsible for providing top-notch care and support to children in a home-based setting.Key ResponsibilitiesAssume full responsibility for the household in...


  • Dollard-Des Ormeaux, Quebec, Canada Randstad Canada Full time

    At Randstad Canada, we're looking for a highly motivated and organized Sales Coordinator to join our team. As a Sales Coordinator, you will be responsible for providing exceptional customer service, responding to inquiries, and assisting with sales support.About the JobThis is a permanent position with a salary of $55,000 per year, offering a competitive...

  • Office Coordinator

    4 weeks ago


    Dollard-Des Ormeaux, Quebec, Canada beBee Professionals Full time $40,000 - $60,000

    We are seeking a highly organized and detail-oriented Office Administrator to manage daily office operations. Key responsibilities include:Key Responsibilities:Manage incoming correspondence, schedule meetings, and maintain office calendars.Ensure the office is well-organized, maintain office supplies, and assist with data entry and filing.Support staff and...

  • Home Support Worker

    4 weeks ago


    Dollard-Des Ormeaux, Quebec, Canada DIANE GHARIB Full time

    Job Title: Home Support Worker - Personal Care SpecialistWe are seeking a compassionate and reliable Home Support Worker to join our team at DIANE GHARIB. As a Home Support Worker, you will provide personal care and support to clients in their homes, enabling them to maintain their independence and quality of life.Key Responsibilities:Administer bedside and...

  • Executive Assistant

    4 weeks ago


    Dollard-Des Ormeaux, Quebec, Canada beBee Professionals Full time $30,000 - $45,000

    We are seeking a highly organized and detail-oriented Administrative Support Specialist to join our team at beBee Professionals in Dollard-Des Ormeaux. The ideal candidate will have previous experience in an administrative role and possess strong organizational and multitasking skills.Key Responsibilities:Manage office correspondence, schedule meetings, and...