Proposal Coordinator

2 days ago


Oakville, Ontario, Canada SRG Express Employment Professional Full time

We are seeking a highly skilled Proposal Manager to join our team at SRG Express Employment Professionals in Oakville, ON.

As a Hybrid Proposal Manager, you will oversee the entire proposal response process, from beginning to end. This includes managing a Pursuit Team and working closely with technical/operational managers, financial leaders, and executives across various locations and departments.

The key responsibilities of this role include:

  • Ensuring timely and accurate completion of all proposal submissions
  • Reviewing and interpreting Request for Proposal (RFP), Request for Information/Qualification (RFI/RFQ), tender and prequalification packages for new and existing business opportunities
  • Project managing, writing, and preparing Company responses to bid opportunities issued by industrial, commercial, and institutional (ICI) customers, as well as municipal/governmental buyers and producer responsibility organizations
  • Coordinating team members and keeping projects on schedule through planning and hosting meetings and conference calls
  • Gathering, researching, and assembling all required documentation and information from relevant parties/sources for the development of proposals
  • Analyzing and reviewing bid requests with a high attention to detail, ensuring responses are fully compliant with listed requirements
  • Working closely with other project team members, including ownership, executives, directors, financial leaders, and operational managers to ensure Company submissions align with the bid strategy/plan and the technical leads/operational environment
  • Implementing continuous learning and growth through internal and external post-mortems and debriefs

**Estimated Salary:** $80,000 - $110,000 per year based on experience and qualifications.

**Requirements:**

  • Completion of post-secondary education, preferably in a program with extensive writing and research requirements (i.e., English, Communications, or Business/Commerce)
  • At least 2 years of experience in developing high-quality documentation, preferably in response to procurement opportunities
  • Experience managing a small team
  • Superior copywriting, technical writing, and/or business writing abilities, with an average typing speed of 50 to 80 wpm
  • Superior time management capabilities, thriving in an environment containing multiple concurrent assignments and firm deadlines
  • Very high attention to detail in an environment where multi-tasking and a positive outlook is crucial
  • Elevated communication and interpersonal skills, working well with stakeholders at all levels of the organization
  • Self-motivated and driven
  • Willingness to ask questions and seek out answers
  • Experience and proficiency in using MS Office software – particularly MS Word and PowerPoint – and Adobe, with a demonstrated capability of learning new tools/technology quickly and efficiently
  • Possess a valid Ontario Provincial Driver's License – G Class


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