Office Coordinator

7 days ago

Victoria, British Columbia, Canada Dehavilland Full time
About De Havilland Aircraft of Canada

We are a leading aerospace company with a strong entrepreneurial spirit and a culture of empowerment, quality, and innovation. Our company is committed to protecting our people, customers, shareholders, and the public through Health & Safety Excellence.

Job Summary

We are seeking a highly organized and detail-oriented Office Coordinator to join our team. The successful candidate will be responsible for managing daily office requirements, ensuring the smooth operation of our administrative functions, and providing exceptional support to our teams.

Key Responsibilities
  • Office Management
    • Manage daily office requirements, including receiving external vendors, couriers, and visitors
    • Ensure stationery and other required supplies are ordered and approved on a regular basis
    • Maintain action logs to track progress against deadlines
  • Administrative Support
    • Support the development of status reports, presentations, and other documentation
    • Work collaboratively with the Health and Safety/Human Resource and Operations teams on projects and initiatives
    • Provide follow-up and/or corrective actions related to Health and Safety and/or other operational departments
  • Meeting and Event Coordination
    • Coordinate and manage meetings, conferences, and other organizational engagements
    • Maintain boardroom(s) to ensure they are organized, supplied, and presentable for customers or other visitors
  • Brand Marketing Support
    • Support brand marketing with DHC merchandise program, including inventory management, order processing, and shipment logistics
    • Assist with administrative tasks for brand marketing, including invoice tracking, file management, and clerical tasks associated with event planning
Requirements
  • Education
    • Bachelor's Degree in Business Administration, Communications, or another related field is preferred
    • A certificate in Health and Safety or Human Resources is an asset
  • Experience
    • 3+ years or equivalent experience in an office assistant role, preferably in a Health & Safety and/or Human Resources team
    • Experience with international travel and/or event planning is considered an asset
    • Experience in preparing documents, reports, and spreadsheets
  • Skills
    • Advanced working knowledge with Microsoft Office (Word, Excel, and PowerPoint)
    • Accurate and strong data entry and data analysis skills specific to digital platforms (HRIS and Safety Systems)
    • Proven track record in managing multiple priorities, multitasking, and meeting deadlines in a busy environment
    • Strong ethics and the ability to provide a high degree of confidentiality
    • Able to work with minimal supervision/independently and collaboratively
    • Excellent organizational, written, and verbal communication skills with a strong attention to detail
    • Willingness and capacity to learn and advance within the Health, Safety and Human Resources team
    • Ability to work flexible hours, including evenings and weekends when required

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