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Office Coordinator

3 months ago

Victoria, British Columbia, Canada New Me Esthetics & Threading Studio Corporation Full time
Job Overview

We are seeking a dedicated Administrative Assistant to provide essential support within our organization. This position plays a crucial role in ensuring the smooth operation of our office and supporting the HR department.

Employment Details
  • Employment Duration: Permanent
  • Working Language: English
  • Working Hours: 35 hours per week
Qualifications
  • Education: Secondary (high) school graduation certificate
  • Experience: 1 year to less than 2 years
Key Responsibilities
  • Organize and coordinate seminars, conferences, and other events.
  • Facilitate the activities of the HR department to align with organizational objectives.
  • Manage the flow of information within the team.
  • Supervise and motivate staff members.
  • Handle incoming mail and other communications.
  • Plan and oversee budget and expenditures.
  • Coordinate daily operations and ensure efficiency.
  • Review HR projects for compliance with applicable laws and regulations.
  • Prepare and maintain minutes for meetings and events.
  • Establish and implement office procedures and policies.
  • Manage recruitment strategies and processes.
  • Oversee contracts and training development initiatives.
  • Provide excellent customer service and respond to inquiries.
  • Maintain inventory and order office supplies as needed.
  • Collaborate with management and HR consultants.
  • Organize travel arrangements and itineraries.
  • Develop and maintain filing systems, both manual and digital.
  • Conduct performance evaluations and manage staff development.
Technical Skills
  • Proficient in MS Excel, MS Outlook, MS PowerPoint, and MS Word.
Work Environment
  • Ability to work independently and under pressure.
  • Attention to detail and capability to handle repetitive tasks.
  • Strong organizational and time management skills.
Personal Attributes
  • Ability to multitask and adapt to changing priorities.
  • Strong judgment and reliability.
  • Client-focused with a commitment to excellence.