Office Coordinator

4 weeks ago

Victoria, British Columbia, Canada New Me Esthetics & Threading Studio Corporation Full time
Job Overview

We are seeking a dedicated Administrative Assistant to support our operations at New Me Esthetics & Threading Studio Corporation. This role is crucial in ensuring the smooth functioning of our administrative tasks and human resources activities.

Employment Details
  • Employment Duration: Permanent
  • Working Language: English
  • Work Hours: 35 hours per week
Qualifications
  • Education: Secondary (high) school graduation certificate
  • Experience: 1 year to less than 2 years
Key Responsibilities
  • Organize and coordinate seminars, conferences, and other events.
  • Facilitate the HR department's activities to align with organizational objectives.
  • Manage information flow within the team.
  • Oversee staff activities and provide motivation.
  • Handle incoming mail and materials efficiently.
  • Plan and manage budgets and expenditures.
  • Coordinate daily operations and ensure efficiency.
  • Review HR projects for compliance with applicable laws and regulations.
  • Supervise and guide other employees.
  • Develop and implement office policies and procedures.
  • Document and prepare minutes for meetings and events.
  • Establish office procedures and routines.
  • Design and execute recruitment strategies.
  • Manage contracts and vendor relationships.
  • Oversee training and development initiatives.
  • Respond to telephone inquiries and relay messages.
  • Address electronic inquiries promptly.
  • Develop communication strategies for internal and external stakeholders.
  • Compile and analyze data and statistics.
  • Prepare comprehensive reports.
  • Address employee inquiries and concerns.
  • Order and maintain office supplies inventory.
  • Collaborate with management and HR consultants.
  • Negotiate agreements on behalf of the organization.
  • Facilitate staff consultations and grievance processes.
  • Coordinate travel arrangements and itineraries.
  • Welcome visitors and direct them appropriately.
  • Maintain both manual and digital filing systems.
  • Perform data entry tasks accurately.
  • Provide exceptional customer service.
  • Assist in recruitment and staffing processes.
  • Maintain and manage the digital database.
  • Conduct performance evaluations.
  • Assess work environments and programs for safety and compliance.
  • Supervise office and volunteer personnel.
Technical Skills
  • Proficient in MS Excel, MS Outlook, MS PowerPoint, and MS Word.
Work Environment
  • Ability to work independently and under pressure.
  • Strong attention to detail and ability to manage repetitive tasks.
  • Capability to work with minimal supervision.
Personal Attributes
  • Strong multitasking abilities.
  • Flexibility and adaptability in a dynamic environment.
  • Excellent judgment and organizational skills.
  • Team-oriented with a client-focused approach.
  • Reliable and accountable with effective time management.
  • Quick learner with a commitment to due diligence.

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