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Office Coordinator

2 months ago

Victoria, British Columbia, Canada Arctic Spas Vancouver Island Full time
About the Role

We are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Arctic Spas Vancouver Island. As an Administrative Assistant, you will play a vital role in supporting our operations and ensuring the smooth day-to-day functioning of our office.

Key Responsibilities
  • Scheduling and Coordination: Schedule and confirm appointments, meetings, and events, ensuring timely and efficient communication with stakeholders.
  • Communication and Correspondence: Answer telephone calls, relay messages, and respond to electronic enquiries in a professional and courteous manner.
  • Administrative Tasks: Compile data, statistics, and other information, order office supplies, and maintain inventory to ensure a well-stocked and organized workspace.
  • Customer Service: Greet visitors, direct them to contacts or service areas, and provide exceptional customer service to internal and external stakeholders.
  • Documentation and Reporting: Type and proofread correspondence, forms, and other documents, ensuring accuracy and attention to detail.
Personal Qualities and Skills
  • Multi-Tasking and Time Management: Demonstrate the ability to prioritize tasks, manage time effectively, and meet deadlines.
  • Communication and Interpersonal Skills: Possess excellent oral and written communication skills, with the ability to build strong relationships with colleagues and stakeholders.
  • Organizational and Administrative Skills: Display a high level of organization, attention to detail, and administrative skills, with the ability to maintain accurate records and files.
  • Reliability and Adaptability: Demonstrate reliability, flexibility, and a willingness to adapt to changing priorities and deadlines.
Requirements
  • Education: College or CEGEP diploma.
  • Experience: 1 year to less than 2 years of experience in an administrative role.
  • Language: English.
  • Work Setting: Relocation costs covered by employer.
  • Work Term: Permanent.
  • Hours: 40 hours per week.