Administrative Support Specialist

1 week ago

Westlock, Canada THE YK CAREER EDUCATION SOCIETY Full time
About the Role

The YK Career Education Society is seeking a highly organized and detail-oriented Office Administrative Assistant to join our team. As an Office Administrative Assistant, you will play a critical role in ensuring the smooth operation of our office.

Key Responsibilities
  • Event Planning: Coordinate and arrange seminars, conferences, and other events to support our organization's goals.
  • Team Support: Supervise and train other workers to ensure they have the necessary skills and knowledge to perform their duties.
  • Minute Taking: Record and prepare minutes of meetings, seminars, and conferences to ensure accurate documentation.
  • Procedure Development: Determine and establish office procedures and routines to improve efficiency and productivity.
  • Scheduling: Schedule and confirm appointments, meetings, and events to ensure timely and effective communication.
  • Communication: Answer telephone calls, relay messages, and respond to electronic enquiries in a professional and courteous manner.
  • Data Management: Compile data, statistics, and other information to support decision-making and reporting.
  • Supply Management: Order office supplies and maintain inventory to ensure a well-stocked and efficient office environment.
  • Travel Arrangements: Arrange travel, itineraries, and make reservations as needed to support business operations.
  • Reception: Greet visitors, direct them to contacts or service areas, and provide general information about our organization.
  • Document Management: Set up and maintain manual and computerized information filing systems to ensure accurate and efficient record-keeping.
  • Correspondence: Type and proofread correspondence, forms, and other documents to ensure accuracy and professionalism.
Requirements
  • Availability: Be available to start on the advertised start date.
  • Work Authorization: Be legally authorized to work in Canada.
Benefits
  • Dental Plan: Enjoy comprehensive dental coverage.
  • Health Care Plan: Receive comprehensive health care coverage.
  • Work Term: Enjoy a permanent work term with our organization.
  • Work Language: Work in English.
  • Hours: Work 40 hours per week.

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