Office Support Specialist

2 weeks ago

Westlock, Canada THE YK CAREER EDUCATION SOCIETY Full time
Administrative Assistant Job Opportunity

We are seeking a highly organized and detail-oriented Administrative Assistant to join our team at THE YK CAREER EDUCATION SOCIETY. As an Administrative Assistant, you will play a critical role in supporting the day-to-day operations of our organization.

Key Responsibilities
  • Event Planning: Coordinate and manage seminars, conferences, and other events to ensure their successful execution.
  • Team Supervision: Supervise and train other team members to ensure they have the necessary skills and knowledge to perform their duties effectively.
  • Meeting Management: Record and prepare minutes of meetings and events, and distribute them to relevant stakeholders.
  • Office Procedures: Establish and maintain office procedures and routines to ensure efficiency and productivity.
  • Scheduling: Schedule appointments and confirmations, and manage telephone calls and electronic inquiries in a timely and professional manner.
  • Data Management: Compile data and statistics, and maintain accurate and up-to-date records.
  • Supply Management: Order office supplies and maintain inventory levels to ensure a smooth operation.
  • Travel Arrangements: Arrange travel plans and reservations for staff and guests as needed.
  • Visitor Services: Greet visitors and direct them to the relevant personnel or departments.
  • Filing Systems: Maintain accurate and up-to-date filing systems to ensure easy access to information.
  • Document Preparation: Type and proofread various documents, including reports, letters, and other correspondence.
Screening Questions
  • Are you available to start on a permanent basis?
  • Do you have legal authorization to work in Canada?
Health Benefits
  • We offer dental and health care plans to our employees.
Details
  • Work Term: Permanent
  • Work Language: English
  • Hours: 40 hours per week

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