Executive Administrative Coordinator

4 weeks ago

SainteAnnedeBellevue, Canada MDA Full time

Job Overview

Position Summary

MDA Space (TSX:MDA) stands at the forefront of the global space sector, recognized for its innovation in robotics, satellite systems, and geointelligence. With over 55 years of pioneering achievements and more than 450 missions, we are a leader in communications satellites, Earth observation, and space exploration. Our team of over 3,000 experts across Canada, the US, and the UK possesses the expertise to transform ambitious visions into reality, combining engineering excellence with a spirit of wonder that has defined our journey since inception.

We are seeking a Senior Administrative Support Specialist to join our Satellite Systems team in Montreal.

Key Responsibilities:

  • Facilitate and coordinate meetings, conferences, and visits for the senior leadership team.
  • Manage the calendars of the Directors, including scheduling events, rescheduling appointments, and providing daily updates.
  • Oversee all forms of communication, including emails, phone calls, reports, and internal memos.
  • Gather and prepare information or presentation materials for discussions and meetings.
  • Draft various communications as required.
  • Conduct research and compile reports on topics relevant to the leadership team’s needs.
  • Process expense reports in accordance with company travel policies, including reconciling statements and receipts.
  • Organize and maintain important documents and information both physically and digitally.
  • Arrange travel logistics for the leadership team.
  • Maintain the Salesforce database for the New Business team.
  • Manage content on Confluence pages.
  • Assist with Business Development events and visits.
  • Support the submission of sales proposals.
  • Aid in performance review processes.
  • Provide any additional administrative support as needed.

Required Qualifications:

  • College diploma; a Bachelor’s degree is preferred.
  • Minimum of 5 years’ experience in an administrative support role.
  • Strong analytical, organizational, and problem-solving skills; ability to manage multiple tasks effectively.
  • Proficient in Microsoft Outlook, Word, Excel, PowerPoint, and various web conferencing tools.
  • Detail-oriented with a focus on accuracy in report and presentation preparation.
  • Team player willing to occasionally work outside of standard hours.
  • Excellent time management skills and a professional demeanor.
  • Bilingual proficiency in French and English, both oral and written.
  • Familiarity with Confluence and Salesforce databases is an asset.

Additional Information:

Candidates must obtain and maintain security clearance at the reliability status level and pass a security assessment for the Controlled Goods Program (CGP) and ITAR.

Benefits:

MDA offers competitive compensation and benefits packages for employees at all locations, including comprehensive health care, dental and vision benefits, disability income protection, life insurance, retirement savings plans, and an employee and family assistance program.

Equal Opportunity Statement:

MDA Ltd. is committed to providing accommodations during the recruitment process. If you require any accommodations, please indicate this in your application, and we will work with you to meet your accessibility needs.

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