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Executive Administrative Coordinator
3 months ago
Job Overview
Position Summary
MDA Space, a leader in the global space sector, is seeking a dedicated Administrative Assistant to join our Satellite Systems team. This role is crucial in supporting our senior leadership and ensuring the smooth operation of our business unit.
Key Responsibilities:
- Organize and manage meetings, conferences, and visits for the senior leadership team.
- Maintain and coordinate the Directors' calendars, including scheduling events and providing daily updates.
- Oversee all forms of communication, including emails, phone calls, and internal correspondence.
- Gather and prepare information or presentation materials for discussions and meetings.
- Draft and edit communications as needed.
- Conduct research and compile reports on various topics to support the leadership team.
- Process expense reports in accordance with company travel policies and reconcile statements.
- Organize and maintain important documents and information both physically and digitally.
- Arrange travel logistics for the leadership team.
- Manage the Salesforce database for the New Business team.
- Maintain Confluence pages and support Business Development events.
- Assist with sales proposal submissions and performance reviews.
- Provide any additional administrative support as required.
Required Qualifications:
- College diploma; Bachelor's degree preferred.
- Minimum of 5 years' experience in an administrative support role.
- Strong organizational, analytical, and problem-solving skills with the ability to manage multiple tasks.
- Proficient in Microsoft Outlook, Word, Excel, PowerPoint, and various web conferencing tools.
- Detail-oriented with a focus on accuracy in reports and presentations.
- Team player with a willingness to work outside of standard hours when necessary.
- Excellent time management skills and a professional demeanor.
- Bilingual proficiency in French and English, both written and spoken.
- Familiarity with Confluence and Salesforce databases is an asset.
Additional Information:
Candidates must be able to obtain and maintain security clearance at the reliability status level and pass security assessments as required.
Benefits:
MDA offers competitive compensation and a comprehensive benefits package, including health care, dental and vision benefits, disability income protection, life insurance, retirement savings plans, and an employee assistance program.
Equal Opportunity Statement:
MDA Ltd. is committed to providing accommodations during the recruitment process. If you require accommodations, please indicate this in your application, and we will work with you to meet your needs.
