Administrative Manager

2 months ago

SainteAnnedeBellevue, Canada John Abbott College Full time

Job Title- Administrative Manager- Job Type- Permanent Full-time- Category- Facilities Management Services- Salary Grade- Administrative Manager Class 4- Job Description**JOB SUMMARY**:
Under the direct supervision of Director of Facilities Management Services (FMS), the Health & Safety Manager is responsible for all aspects of operational and project safety including the identification, measurement and mitigation of risk, safety programming and implementation of processes and protocols. The incumbent provides leadership to the college community for operational Health and Safety related activities and facilitates the protection of people and assets through proactive programs, policies and training.

**DUTIES AND RESPONSIBILITIES**:
**Health and Safety**
- Responsible for the identification of personal risk in the college;
- Generates health and safety policies and implements best practices and standards in both operational and construction safety;
- Monitors CNESST regulations and insurance requirements and coordinates corrective actions as required;
- Ensures that safety and emergency measures processes, protocols and policies are documented and kept up to date;
- Identifies training needs and ensures that training programs in health and safety are available to college employees and students;
- Maintains and ensures regular updates to the college asbestos registry;
- Conducts or coordinates audits of various health &safety activities, training, inspections, work, etc. to ensure compliance;
- Chairs the college’s Health and Safety Committee;
- Represents the department and may take a leadership role on certain College committees, as related to their position or as requested by the Director of FMS
- In conjunction with the Biological Safety Officer and Biological Safety License Holder, is responsible for the safety of the Biological Safety Level (BSL) 2 lab including but not limited to performing annual inspection of biosafety protocol compliance, training staff with access, providing an annual training compliance report to the government, etc.
- Ensures proper functioning of various operational life safety and other safety related systems in the college, including but not limited to the fire protection systems, emergency response systems, etc. through third-party service providers for testing, inspection and repairs;
- Maintains effective communication within the internal and external community in matters related to health & safety;
- Liaise with external organizations when inspections are required.

**Risk Management**
- Confers with various departments to identify key operational and project college-related risks;
- Analyses potential sources of risk related to college activities and provides input for the development of risk mitigation frameworks, college policies and procedures to ensure comprehensive risk management;
- Provides input to the college risk and mitigation register;

**Other Managerial Duties**
- Prepares and manages operational budgets;
- Participates in the development and follow-up of strategic objectives, annual priorities, and departmental work plans;
- Participates in the administration, allocation and evaluation of human and financial resources for the tasks for which he/she is responsible;
- Manage a team of health & safety administrative technicians;
- Prepare an annual report for the College administration on health & safety activities;
- May be required to lead or support college sustainability initiatives;
- Perform other related tasks as may be assigned

**QUALIFICATIONS**:
**Education**

Bachelor’s degree in an appropriate science-related field

**Specific Requirements**:

- Minimum of 3 years of supervisory experience
- Knowledge of current occupational health and safety regulations and procedures
- Trained in WHMIS with a minimum of 1 year of experience working in chemical safety
- ASP (construction site safety) certification or successful completion within 6 months of hire
- Knowledge of biosafety containment zone issues, regulations and procedures
- Knowledge of Quebec building codes and regulations
- Experience training others on health and safety practices and procedures
- Experience writing health and safety policies
- Excellent organizational, time management and decision-making skills
- Good communications and presentation skills in English and French (both oral and written) - see below for testing
- Proven ability to work autonomously and to manage employees’ tasks/schedule/work
- Ability to establish and maintain stakeholder relationships (operational managers, consultants, contractors, authorities and college community)
- Superior initiative, interpersonal skills, diplomacy, patience, initiative and discretion
- Ability to multi-task and produce work under pressure and meet set deadlines
- Computer skills (Word, Excel)

**Testing may be required to demonstrate knowledge of**:

- English (Intermediate written and written comprehension)
- English (Advanced oral

  • Administrative Manager

    2 months ago

    Sainte-Anne-de-Bellevue, Canada John Abbott College Full time

    **Job Description**: **JOB SUMMARY**: Under the direct supervision of Director of Facilities Management Services (FMS), the Health & Safety Manager is responsible for all aspects of operational and project safety including the identification, measurement and mitigation of risk, safety programming and implementation of processes and protocols. The incumbent...

  • Administrative Supervisor

    3 months ago

    Sainte-Anne-de-Bellevue, Canada STERIS Full time

    At STERIS, we help our Customers create a healthier and safer world by providing innovative healthcare and life science product and service solutions around the globe. **Position Summary**: Ensures that facility resources are coordinated and deployed appropriately to provide effective support to management staff. Coordinates facility and periodically zone...

  • Administrative Coordinator

    4 weeks ago

    Sainte-Anne-de-Bellevue, Canada MDA Full time

    Position Overview Company Background MDA Space is a distinguished partner in the global space sector, recognized for its innovative contributions in robotics, satellite systems, and geointelligence. With a legacy spanning over 55 years and involvement in more than 450 missions, MDA Space stands at the forefront of communications satellites, Earth...

  • Administrative Coordinator

    2 days ago

    Sainte-Anne-de-Bellevue, Canada MDA Full time

    About the Role:MDA is seeking a highly skilled and organized Administrative Assistant to join our Satellite Systems team in Montreal. As a key member of our senior leadership team, you will provide administrative support to our Director – Business Capture, handling confidential and critical tasks with tact and diplomacy.Responsibilities:Coordinate and...

  • Administrative Coordinator

    2 days ago

    Sainte-Anne-de-Bellevue, Canada MDA Full time

    About the Role:MDA is seeking a highly skilled and organized Administrative Assistant to join our Satellite Systems team in Montreal. As a key member of our senior leadership team, you will provide administrative support to our Director – Business Capture, handling confidential and critical tasks with tact and diplomacy.Responsibilities:Coordinate and...

  • Administrative Assistant

    2 days ago

    Sainte-Anne-de-Bellevue, Canada MDA Full time

    About the RoleMDA is seeking a highly skilled and organized Secretary to join our Satellite systems team in Montreal. As a key member of our team, you will provide administrative support to managers and department members, ensuring the smooth operation of our daily activities.Key ResponsibilitiesPrepare and review various reports, including daily, weekly,...

  • Administrative Assistant

    2 days ago

    Sainte-Anne-de-Bellevue, Canada MDA Full time

    About the RoleMDA is seeking a highly skilled and organized Secretary to join our Satellite systems team in Montreal. As a key member of our team, you will provide administrative support to managers and department members, ensuring the smooth operation of our daily activities.Key ResponsibilitiesPrepare and review various reports, including daily, weekly,...

  • Executive Administrative Coordinator

    4 weeks ago

    Sainte-Anne-de-Bellevue, Canada MDA Full time

    Job Overview Position Summary MDA Space, a leader in the global space sector, is seeking a dedicated Administrative Assistant to join our Satellite Systems team. With a rich history of innovation and excellence, MDA Space is committed to pushing the boundaries of technology and exploration. Key Responsibilities: Provide comprehensive...

  • Administrative Assistant

    2 weeks ago

    Sainte-Anne-de-Bellevue, Canada MDA Full time

    About MDAMDA is a leading provider of space-based solutions for the global space industry. With a rich history of innovation and a commitment to excellence, we are a trusted partner to governments, commercial companies, and other organizations around the world.Job SummaryWe are seeking an experienced Administrative Assistant to join our Satellite Systems...

  • Administrative Assistant

    1 week ago

    Sainte-Anne-de-Bellevue, Canada MDA Full time

    About MDAMDA is a leading provider of space-based solutions for the global space industry. With a rich history of innovation and a commitment to excellence, we are a trusted partner to governments, commercial companies, and other organizations around the world.Job SummaryWe are seeking an experienced Administrative Assistant to join our Satellite Systems...

  • Administrative Assistant

    6 days ago

    Sainte-Anne-de-Bellevue, Canada MDA Full time

    About MDAMDA is a leading provider of space-based solutions for the global space industry. With a rich history of innovation and a commitment to excellence, we are a trusted partner to governments, commercial companies, and other organizations around the world.Job SummaryWe are seeking an experienced Administrative Assistant to join our Satellite Systems...

  • Administrative Assistant

    6 days ago

    Sainte-Anne-de-Bellevue, Canada MDA Full time

    About MDAMDA is a leading provider of space-based solutions for the global space industry. With a rich history of innovation and a commitment to excellence, we are a trusted partner to governments, commercial companies, and other organizations around the world.Job SummaryWe are seeking an experienced Administrative Assistant to join our Satellite Systems...

  • Executive Administrative Coordinator

    4 weeks ago

    Sainte-Anne-de-Bellevue, Canada MDA Full time

    Job Overview Position Summary MDA Space, a leader in the global space sector, is seeking a dedicated Administrative Assistant to join our Satellite Systems team. This role is crucial in supporting our senior leadership and ensuring the smooth operation of our business unit. Key Responsibilities: Organize and manage meetings, conferences, and...

  • Administration Technician

    5 months ago

    Sainte-Anne-de-Bellevue, Canada John Abbott College Full time

    **Job Description**: **IMPORTANT**:Effective immediately **JOB SUMMARY**: Under the supervision of the Information Technology Services (ITS) coordinator, responsible for providing technical and administrative support for the department. Coordinates work and carries out complex technical tasks related to office automation. **DUTIES AND...

  • Administration Technician

    2 weeks ago

    Sainte-Anne-de-Bellevue, Canada John Abbott College Full time

    **Job Description**: **IMPORTANT**:Effective immediately - Full-time replacement position **APPLICATION DEADLINE**: September 9, 2024 **JOB SUMMARY **UNDER THE DIRECT SUPERVISION OF PROCUREMENT MANAGER AND THE GENERAL AUTHORITY OF THE DIRECTOR OF FINANCE, THE INCUMBENT PERFORMS VARIOUS ADMINISTRATIVE AND TECHNICAL SUPPORT TASKS FOR THE PROCUREMENT...

  • Contracts Administrator

    3 months ago

    Sainte-Anne-de-Bellevue, Canada MDA Full time

    For those who dream of advancing our space in the Universe and on Earth, we’ll take you there. Serving the world from our Canadian home and our global offices, MDA is an international space mission partner and robotics & space operations, satellite systems and geointelligence pioneer with a 50-year story of firsts on and above the Earth. Today, we're...

  • Administrative Assistant

    6 days ago

    Sainte-Anne-de-Bellevue, Canada MDA Full time

    About MDA SpaceMDA Space is a trusted mission partner to the global space industry, pioneering robotics, satellite systems, and geointelligence. With a 55-year+ story of world firsts and over 450 missions, we're a global leader in communications satellites, Earth and space observation, and space exploration and infrastructure.Our TeamWe're a team of over...

  • Administrative Assistant

    5 days ago

    Sainte-Anne-de-Bellevue, Canada MDA Full time

    About MDA SpaceMDA Space is a trusted mission partner to the global space industry, pioneering robotics, satellite systems, and geointelligence. With a 55-year+ story of world firsts and over 450 missions, we're a global leader in communications satellites, Earth and space observation, and space exploration and infrastructure.Our TeamWe're a team of over...

  • Administration Technician

    3 months ago

    Sainte-Anne-de-Bellevue, Canada John Abbott College Full time

    **Job Description**: **J**OB SUMMARY: UNDER THE GENERAL AUTHORITY OF THE COORDINATOR OF HUMAN RESOURCES SERVICES AND THE DIRECT SUPERVISION OF THE CONSEILLER PEDAGOGIQUE (PD), THE TECHNICIEN WILL PERFORM VARIOUS ADMINISTRATIVE AND TECHNICAL TASKS PERTINENT TO PROFESSIONAL DEVELOPMENT, THE ADMINISTRATION OF P.D. FUNDS AND THE OVERALL FUNCTIONING OF THE...

  • Executive Administrative Coordinator

    4 weeks ago

    Sainte-Anne-de-Bellevue, Canada MDA Full time

    Job Overview Position Summary MDA Space (TSX:MDA) stands at the forefront of the global space sector, recognized for its innovation in robotics, satellite systems, and geointelligence. With over 55 years of pioneering achievements and more than 450 missions, we are a leader in communications satellites, Earth observation, and space exploration. Our...