Administrative Assistant

6 days ago

SainteAnnedeBellevue, Canada MDA Full time

About MDA

MDA is a leading provider of space-based solutions for the global space industry. With a rich history of innovation and a commitment to excellence, we are a trusted partner to governments, commercial companies, and other organizations around the world.

Job Summary

We are seeking an experienced Administrative Assistant to join our Satellite Systems team in Montreal. The successful candidate will provide administrative support to our team, ensuring the smooth operation of our day-to-day activities.

Key Responsibilities

  • Prepare, review, and update various reports related to the department.
  • Perform data entry in internal systems.
  • Process purchase requisitions, prepare proposals, and shipping orders.
  • Coordinate travel requests and obtain required approvals.
  • Monitor budgets and perform expense reports.
  • Read and review correspondence, prepare documents, and translate various documents related to the department or programs.
  • Participate in team meetings, perform follow-ups, and record meeting minutes.
  • Prepare presentations, reports, and other related documents from instructions sent by the manager.
  • Coordinate the internal distribution of information received by email or mail.
  • Answer requests received by phone and email, forward calls and messages to concerned people.
  • Schedule and confirm appointments, interviews, meetings, and teleconference appointments, and book rooms.
  • Obtain approvals for invoices and answer questions regarding expenses.
  • Perform other related duties specific to each function and according to the assigned department.

Requirements

  • Two (2) years or more of relevant experience in administrative support or secretarial studies.
  • College education in office automation or the equivalent.
  • Customer service-oriented individual.
  • Team spirit.
  • Proactive, dynamic, resourceful, and autonomous individual.
  • Able to manage time and timelines.
  • Able to work without direct supervision.
  • Superior advanced level knowledge of software: Word, Excel, PowerPoint, ERP, Visio, Acrobat, etc.
  • Working knowledge of office skills.
  • Excellent interpersonal and communication skills, including the ability to deal with all levels of the organization and with external customers.
  • Possess good judgment.
  • Must be flexible and open to change.
  • Good knowledge of oral and written French and English.

Security Clearance

Successful candidates must obtain and hold security clearance at the reliability status level and pass security assessment for the Controlled Goods Program (CGP) and ITAR.

Benefits

MDA provides competitive compensation and benefits packages for its employees at all locations. As a team member of MDA, you and your qualified dependents are eligible to participate in a benefit plan that ensures a comprehensive level of protection through competitive health care, including extended healthcare and flexible drug plans, dental and vision benefits, disability income protection, life insurance, group retirement savings plans, and an employee and family assistance program.

Equal Opportunity Employer

MDA Ltd. is proud to provide accommodations during the recruitment process. Should you require any accommodations, please indicate this on your application/cover letter and we will work with you to meet your accessibility needs.

  • Receptionist/administrative Assistant

    3 months ago

    Sainte-Anne-de-Bellevue, Canada MHD-ROCKLAND INC. Full time

    **Receptionist/Administrative Assistant** Are you looking for an exciting new working environment that offers stability, growth and the opportunity to work with an experienced and collaborative team, then MHD-ROCKLAND Inc. is the place you want to be. Knowledge of Microsoft Office (e.g. Outlook, Excel, Word, etc.) is required. Duties include, but not...

  • Administrative Assistant

    2 weeks ago

    Sainte-Anne-de-Bellevue, Canada MDA Full time

    About MDAMDA is a leading provider of space-based solutions for the global space industry. With a rich history of innovation and a commitment to excellence, we are a trusted partner to governments, commercial companies, and other organizations around the world.Job SummaryWe are seeking an experienced Administrative Assistant to join our Satellite Systems...

  • Administrative Assistant

    1 week ago

    Sainte-Anne-de-Bellevue, Canada MDA Full time

    About MDAMDA is a leading provider of space-based solutions for the global space industry. With a rich history of innovation and a commitment to excellence, we are a trusted partner to governments, commercial companies, and other organizations around the world.Job SummaryWe are seeking an experienced Administrative Assistant to join our Satellite Systems...

  • Administrative Assistant

    6 days ago

    Sainte-Anne-de-Bellevue, Canada MDA Full time

    About MDA SpaceMDA Space is a trusted mission partner to the global space industry, pioneering robotics, satellite systems, and geointelligence. With a 55-year+ story of world firsts and over 450 missions, we're a global leader in communications satellites, Earth and space observation, and space exploration and infrastructure.Our TeamWe're a team of over...

  • Administrative Assistant

    6 days ago

    Sainte-Anne-de-Bellevue, Canada MDA Full time

    About MDA SpaceMDA Space is a trusted mission partner to the global space industry, pioneering robotics, satellite systems, and geointelligence. With a 55-year+ story of world firsts and over 450 missions, we're a global leader in communications satellites, Earth and space observation, and space exploration and infrastructure.Our TeamWe're a team of over...

  • Administrative Assistant

    2 days ago

    Sainte-Anne-de-Bellevue, Canada MDA Full time

    About the RoleMDA is seeking a highly skilled and organized Secretary to join our Satellite systems team in Montreal. As a key member of our team, you will provide administrative support to managers and department members, ensuring the smooth operation of our daily activities.Key ResponsibilitiesPrepare and review various reports, including daily, weekly,...

  • Administrative Assistant

    2 days ago

    Sainte-Anne-de-Bellevue, Canada MDA Full time

    About the RoleMDA is seeking a highly skilled and organized Secretary to join our Satellite systems team in Montreal. As a key member of our team, you will provide administrative support to managers and department members, ensuring the smooth operation of our daily activities.Key ResponsibilitiesPrepare and review various reports, including daily, weekly,...

  • Administrative Assistant

    3 months ago

    Sainte-Anne-de-Bellevue, Canada BellatRx Full time

    ** Version en Français suivra***: **Looking for a new challenge?**: **Are you a task-oriented individual who enjoys variety in their work while still being comfortable with some repetitive tasks? An energetic, optimistic, and assertive individual who excels at facilitating information and obsessed with doing things the right way?**: If this sounds like you,...

  • Administrative Supervisor

    3 months ago

    Sainte-Anne-de-Bellevue, Canada STERIS Full time

    At STERIS, we help our Customers create a healthier and safer world by providing innovative healthcare and life science product and service solutions around the globe. **Position Summary**: Ensures that facility resources are coordinated and deployed appropriately to provide effective support to management staff. Coordinates facility and periodically zone...

  • Administrative Coordinator

    2 days ago

    Sainte-Anne-de-Bellevue, Canada MDA Full time

    About the Role:MDA is seeking a highly skilled and organized Administrative Assistant to join our Satellite Systems team in Montreal. As a key member of our senior leadership team, you will provide administrative support to our Director – Business Capture, handling confidential and critical tasks with tact and diplomacy.Responsibilities:Coordinate and...

  • Administrative Coordinator

    2 days ago

    Sainte-Anne-de-Bellevue, Canada MDA Full time

    About the Role:MDA is seeking a highly skilled and organized Administrative Assistant to join our Satellite Systems team in Montreal. As a key member of our senior leadership team, you will provide administrative support to our Director – Business Capture, handling confidential and critical tasks with tact and diplomacy.Responsibilities:Coordinate and...

  • Executive Administrative Coordinator

    4 weeks ago

    Sainte-Anne-de-Bellevue, Canada MDA Full time

    Job Overview Position Summary MDA Space, a leader in the global space sector, is seeking a dedicated Administrative Assistant to join our Satellite Systems team. With a rich history of innovation and excellence, MDA Space is committed to pushing the boundaries of technology and exploration. Key Responsibilities: Provide comprehensive...

  • Contracts Administrator

    3 months ago

    Sainte-Anne-de-Bellevue, Canada MDA Full time

    For those who dream of advancing our space in the Universe and on Earth, we’ll take you there. Serving the world from our Canadian home and our global offices, MDA is an international space mission partner and robotics & space operations, satellite systems and geointelligence pioneer with a 50-year story of firsts on and above the Earth. Today, we're...

  • Administrative Coordinator

    4 weeks ago

    Sainte-Anne-de-Bellevue, Canada MDA Full time

    Position Overview Company Background MDA Space is a distinguished partner in the global space sector, recognized for its innovative contributions in robotics, satellite systems, and geointelligence. With a legacy spanning over 55 years and involvement in more than 450 missions, MDA Space stands at the forefront of communications satellites, Earth...

  • Executive Administrative Coordinator

    4 weeks ago

    Sainte-Anne-de-Bellevue, Canada MDA Full time

    Job Overview Position Summary MDA Space, a leader in the global space sector, is seeking a dedicated Administrative Assistant to join our Satellite Systems team. This role is crucial in supporting our senior leadership and ensuring the smooth operation of our business unit. Key Responsibilities: Organize and manage meetings, conferences, and...

  • Program Assistant

    1 week ago

    Sainte-Anne-de-Bellevue, Canada Volunteer West Island Full time

    *Job Summary* The Program & Resource Assistant will assist in the recruitment, placement and retention of volunteers. The Volunteer Program and Resource Assistant will also help in implementing collective actions to empower youth, groups and all citizens to facilitate their volunteer involvement. *Duties* - Assist in program development, implementation,...

  • Administration Technician

    4 months ago

    Sainte-Anne-de-Bellevue, Canada John Abbott College Full time

    **Job Description**: IMPORTANT: Effective immediately. JOB SUMMARY: UNDER THE GENERAL AUTHORITY OF THE PROGRAM DEANS AND THE DIRECT SUPERVISION OF THE MANAGER OF ACADEMIC ADMINISTRATIVE SUPPORT TO PERFORM VARIOUS TECHNICAL AND ADMINISTRATIVE TASKS TO SUPPORT THE PROGRAM DEANS IN THE ACTIONS AND STRATEGIES RELATED TO THEIR WORK PLANS AND ACADEMIC...

  • Administration Technician

    5 months ago

    Sainte-Anne-de-Bellevue, Canada John Abbott College Full time

    **Job Description**: **IMPORTANT**:Effective immediately **JOB SUMMARY**: Under the supervision of the Information Technology Services (ITS) coordinator, responsible for providing technical and administrative support for the department. Coordinates work and carries out complex technical tasks related to office automation. **DUTIES AND...

  • Administration Technician

    3 months ago

    Sainte-Anne-de-Bellevue, Canada John Abbott College Full time

    **Job Description**: **J**OB SUMMARY: UNDER THE GENERAL AUTHORITY OF THE COORDINATOR OF HUMAN RESOURCES SERVICES AND THE DIRECT SUPERVISION OF THE CONSEILLER PEDAGOGIQUE (PD), THE TECHNICIEN WILL PERFORM VARIOUS ADMINISTRATIVE AND TECHNICAL TASKS PERTINENT TO PROFESSIONAL DEVELOPMENT, THE ADMINISTRATION OF P.D. FUNDS AND THE OVERALL FUNCTIONING OF THE...

  • Executive Administrative Coordinator

    4 weeks ago

    Sainte-Anne-de-Bellevue, Canada MDA Full time

    Job Overview Position Summary MDA Space (TSX:MDA) stands at the forefront of the global space sector, recognized for its innovation in robotics, satellite systems, and geointelligence. With over 55 years of pioneering achievements and more than 450 missions, we are a leader in communications satellites, Earth observation, and space exploration. Our...