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Administrative Assistant

2 months ago

SainteAnnedeBellevue, Canada MDA Full time

About MDA

MDA is a leading provider of space-based solutions for the global space industry. With a rich history of innovation and a commitment to excellence, we are a trusted partner to governments, commercial companies, and other organizations around the world.

Job Summary

We are seeking an experienced Administrative Assistant to join our Satellite Systems team in Montreal. The successful candidate will provide administrative support to our team, ensuring the smooth operation of our day-to-day activities.

Key Responsibilities

  • Prepare, review, and update various reports related to the department.
  • Perform data entry in internal systems.
  • Process purchase requisitions, prepare proposals, and shipping orders.
  • Coordinate travel requests and obtain required approvals.
  • Monitor budgets and perform expense reports.
  • Read and review correspondence, prepare documents, and translate various documents related to the department or programs.
  • Participate in team meetings, perform follow-ups, and record meeting minutes.
  • Prepare presentations, reports, and other related documents from instructions sent by the manager.
  • Coordinate the internal distribution of information received by email or mail.
  • Answer requests received by phone and email, forward calls and messages to concerned people.
  • Schedule and confirm appointments, interviews, meetings, and teleconference appointments, and book rooms.
  • Obtain approvals for invoices and answer questions regarding expenses.
  • Perform other related duties specific to each function and according to the assigned department.

Requirements

  • Two (2) years or more of relevant experience in administrative support or secretarial studies.
  • College education in office automation or the equivalent.
  • Customer service-oriented individual.
  • Team spirit.
  • Proactive, dynamic, resourceful, and autonomous individual.
  • Able to manage time and timelines.
  • Able to work without direct supervision.
  • Superior advanced level knowledge of software: Word, Excel, PowerPoint, ERP, Visio, Acrobat, etc.
  • Working knowledge of office skills.
  • Excellent interpersonal and communication skills, including the ability to deal with all levels of the organization and with external customers.
  • Possess good judgment.
  • Must be flexible and open to change.
  • Good knowledge of oral and written French and English.

Security Clearance

Successful candidates must obtain and hold security clearance at the reliability status level and pass security assessment for the Controlled Goods Program (CGP) and ITAR.

Benefits

MDA provides competitive compensation and benefits packages for its employees at all locations. As a team member of MDA, you and your qualified dependents are eligible to participate in a benefit plan that ensures a comprehensive level of protection through competitive health care, including extended healthcare and flexible drug plans, dental and vision benefits, disability income protection, life insurance, group retirement savings plans, and an employee and family assistance program.

Equal Opportunity Employer

MDA Ltd. is proud to provide accommodations during the recruitment process. Should you require any accommodations, please indicate this on your application/cover letter and we will work with you to meet your accessibility needs.