Administrative Coordinator

2 days ago

SainteAnnedeBellevue, Canada MDA Full time

About the Role:

MDA is seeking a highly skilled and organized Administrative Assistant to join our Satellite Systems team in Montreal. As a key member of our senior leadership team, you will provide administrative support to our Director – Business Capture, handling confidential and critical tasks with tact and diplomacy.

Responsibilities:

  • Coordinate and schedule meetings, conferences, and visitors for the senior leadership team
  • Manage the Director's calendar, including adding events, rescheduling appointments, and providing daily briefings
  • Oversee all incoming and outgoing communications, including emails, phone calls, reports, and internal correspondence
  • Collect and prepare information or presentation material for use in discussions and meetings
  • Draft communications
  • Conduct research and create reports on various topics based on the needs of the leadership team
  • Process all expense reports per company travel policies, reconcile AMEX statements, and receipts
  • Keep important information and documents organized physically and electronically
  • Handle travel arrangements for the leadership team
  • Maintain Salesforce database for the New Business team
  • Manage Confluence pages
  • Support Business Development events and visits
  • Support sales proposal submission efforts
  • Support performance reviews

Requirements:

  • College diploma; Bachelor degree preferred
  • 5+ years' experience in an Administrative Assistant role
  • Strong analytical, administrative, organization, and problem-solving skills; able to multi-task
  • Excellent skills working with Microsoft Outlook, Work, Excel, PowerPoint, and various web conferencing tools
  • Must be detail-oriented, as accuracy is essential in the preparation of reports and presentation materials
  • Must be a team player and willing to work outside normal hours occasionally
  • Requires excellent time management skills and a professional manner
  • Must be proficient in both French and English, oral and written
  • Experience with Confluence and Salesforce databases

Security Clearance:

Successful candidates must obtain and hold security clearance at the reliability status level and pass security assessment for the Controlled Goods Program (CGP) and ITAR.

Benefits:

MDA provides competitive compensation and benefits packages for its employees at all locations. As a team member of MDA, you and your qualified dependents are eligible to participate in a benefit plan that ensures a comprehensive level of protection through competitive health care, including extended healthcare and flexible drug plans, dental and vision benefits, disability income protection, life insurance, group retirement savings plans, and an employee and family assistance program.

Equal Opportunity Statement:

MDA Ltd. is proud to provide accommodations during the recruitment process. Should you require any accommodations, please indicate this on your application/cover letter and we will work with you to meet your accessibility needs.

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