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Administrative Manager

4 months ago

SainteAnnedeBellevue, Canada John Abbott College Full time

**Job Description**:
**JOB SUMMARY**:
Under the direct supervision of Director of Facilities Management Services (FMS), the Health & Safety Manager is responsible for all aspects of operational and project safety including the identification, measurement and mitigation of risk, safety programming and implementation of processes and protocols. The incumbent provides leadership to the college community for operational Health and Safety related activities and facilitates the protection of people and assets through proactive programs, policies and training.

**DUTIES AND RESPONSIBILITIES**:
**Health and Safety**
- Responsible for the identification of personal risk in the college;
- Generates health and safety policies and implements best practices and standards in both operational and construction safety;
- Monitors CNESST regulations and insurance requirements and coordinates corrective actions as required;
- Ensures that safety and emergency measures processes, protocols and policies are documented and kept up to date;
- Identifies training needs and ensures that training programs in health and safety are available to college employees and students;
- Maintains and ensures regular updates to the college asbestos registry;
- Conducts or coordinates audits of various health &safety activities, training, inspections, work, etc. to ensure compliance;
- Chairs the college’s Health and Safety Committee;
- Represents the department and may take a leadership role on certain College committees, as related to their position or as requested by the Director of FMS
- In conjunction with the Biological Safety Officer and Biological Safety License Holder, is responsible for the safety of the Biological Safety Level (BSL) 2 lab including but not limited to performing annual inspection of biosafety protocol compliance, training staff with access, providing an annual training compliance report to the government, etc.
- Ensures proper functioning of various operational life safety and other safety related systems in the college, including but not limited to the fire protection systems, emergency response systems, etc. through third-party service providers for testing, inspection and repairs;
- Maintains effective communication within the internal and external community in matters related to health & safety;
- Liaise with external organizations when inspections are required.

**Risk Management**
- Confers with various departments to identify key operational and project college-related risks;
- Analyses potential sources of risk related to college activities and provides input for the development of risk mitigation frameworks, college policies and procedures to ensure comprehensive risk management;
- Provides input to the college risk and mitigation register;

**Other Managerial Duties**
- Prepares and manages operational budgets;
- Participates in the development and follow-up of strategic objectives, annual priorities, and departmental work plans;
- Participates in the administration, allocation and evaluation of human and financial resources for the tasks for which he/she is responsible;
- Manage a team of health & safety administrative technicians;
- Prepare an annual report for the College administration on health & safety activities;
- May be required to lead or support college sustainability initiatives;
- Perform other related tasks as may be assigned

**QUALIFICATIONS**:
**Education**

Bachelor’s degree in an appropriate science-related field

**Specific Requirements**:

- Minimum of 3 years of supervisory experience
- Knowledge of current occupational health and safety regulations and procedures
- Trained in WHMIS with a minimum of 1 year of experience working in chemical safety
- ASP (construction site safety) certification or successful completion within 6 months of hire
- Knowledge of biosafety containment zone issues, regulations and procedures
- Knowledge of Quebec building codes and regulations
- Experience training others on health and safety practices and procedures
- Experience writing health and safety policies
- Excellent organizational, time management and decision-making skills
- Good communications and presentation skills in English and French (both oral and written) - see below for testing
- Proven ability to work autonomously and to manage employees’ tasks/schedule/work
- Ability to establish and maintain stakeholder relationships (operational managers, consultants, contractors, authorities and college community)
- Superior initiative, interpersonal skills, diplomacy, patience, initiative and discretion
- Ability to multi-task and produce work under pressure and meet set deadlines
- Computer skills (Word, Excel)

**Testing may be required to demonstrate knowledge of**:

- English (Intermediate written and written comprehension)
- English (Advanced oral)
- French (Intermediate written and written comprehension)
- French (Advanced oral)
- Word (Intermediate)
- Excel (Intermediate)