Office Administration Specialist
3 weeks ago
We are seeking a dedicated Office Administration Specialist to join our team at VIP Management Services Inc.. This is a permanent role requiring a commitment of 40 hours per week in a professional environment.
Key Responsibilities- Organize and coordinate events such as seminars and conferences.
- Support staff in consultation and grievance processes.
- Facilitate the HR department's activities to align with organizational objectives.
- Manage the flow of information within the team effectively.
- Oversee daily operations and direct staff accordingly.
- Assess and enhance daily operational performance.
- Encourage and motivate team members.
- Handle incoming mail and distribute materials appropriately.
- Plan and monitor budgetary allocations and expenditures.
- Organize and manage daily operational tasks.
- Review HR initiatives to ensure compliance with applicable laws.
- Supervise and guide other employees.
- Develop and enforce office policies and procedures.
- Provide training to new and existing staff.
- Document and prepare minutes for meetings and conferences.
- Establish and maintain office procedures and routines.
- Design and implement recruitment strategies.
- Schedule and confirm appointments efficiently.
- Manage contracts and agreements.
- Oversee training and development initiatives.
- Handle telephone communications and relay messages.
- Respond to electronic inquiries promptly.
- Compile and analyze data, statistics, and other relevant information.
- Supervise the preparation of reports.
- Provide strategic advice to senior management.
- Set up and maintain both manual and digital filing systems.
- Type and proofread various documents and correspondence.
- Conduct research as needed.
- Perform data entry tasks accurately.
- Deliver exceptional customer service.
- Proficient in MS Outlook, MS Word, and MS Office.
- Familiarity with Adobe Acrobat Reader.
- Completion of a criminal record check is mandatory.
- Travel expenses will be covered by the employer.
- Public transportation options are accessible.
- Strong multitasking abilities.
- Excellent verbal and written communication skills.
- Adaptability and flexibility in a dynamic work environment.
- Sound judgment and organizational skills.
- Team-oriented with a client-focused approach.
- Reliable and dependable with strong time management skills.
- Accountable and diligent in task execution.
- Quick learner with a commitment to continuous improvement.
- Transportation will be provided by the employer.
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Office Administration Specialist
3 weeks ago
Markham, Ontario, Canada 9236597 CANADA INC. Full timeOffice Administration Specialist RoleEducation: Completion of secondary school diplomaExperience: 1 to 2 years in a similar roleKey ResponsibilitiesDevelop and assess new office management processesAssign duties to administrative personnelSet work priorities and ensure timely completion of tasksConduct various office management functionsManage policies...
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Office Administration Specialist
3 weeks ago
Markham, Ontario, Canada 9236597 CANADA INC. Full timeOffice Administration Specialist RoleEducation: Completion of secondary school diplomaExperience: 1 to 2 years in a similar roleKey ResponsibilitiesDevelop and assess new office management proceduresAssign tasks to administrative support personnelSet work priorities and ensure timely completion of tasksCarry out various office management activitiesImplement...
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Office Administration Specialist
3 weeks ago
Markham, Ontario, Canada 9236597 CANADA INC. Full timePosition: Office Administration SpecialistQualifications: Completion of secondary school diplomaExperience: 1 to 2 years of relevant experienceKey ResponsibilitiesDevelop and implement new office proceduresAssess and enhance existing administrative processesAssign tasks to support personnelSet work priorities and establish deadlinesManage policies concerning...
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