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Administrative Support Specialist

2 months ago

Markham, Ontario, Canada Master's Trust Realty Inc. Full time
About the Role

We are seeking a highly organized and detail-oriented Administrative Support Specialist to join our team at Master's Trust Realty Inc. as a Real Estate Secretary.

Key Responsibilities
  • Scheduling and Coordination: Schedule and confirm appointments, meetings, and conferences with clients, agents, and other stakeholders.
  • Document Management: Maintain accurate and up-to-date filing systems, prepare and key in correspondence and legal documents, and review and proofread documents to ensure compliance with legal procedures and grammatical usage.
  • Office Administration: Determine and establish office procedures and routines, arrange travel and related itineraries, and make reservations as needed.
  • Communication: Prepare and distribute minutes of meetings, conferences, and court sessions, and ensure excellent written and oral communication skills.
  • Computer and Technology: Proficient in MS Office and MS Excel, with ability to learn and adapt to new software and systems.
  • Security and Safety: Conduct criminal record checks as required, and maintain confidentiality and discretion when handling sensitive information.
  • Transportation and Travel: Own vehicle required for travel to various locations, including client meetings and property viewings.
  • Work Environment: Fast-paced environment with ability to work under pressure, attention to detail, and excellent interpersonal skills.
Requirements
  • Secondary (high) school graduation certificate
  • 2 years to less than 3 years of experience in a related field
  • Dependability, efficient interpersonal skills, excellent oral and written communication, and reliability
  • Dental plan, work term: permanent, work language: English, hours: 35 hours per week