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Office Administration Specialist

2 months ago

Markham, Ontario, Canada Enigma Assist Markham Full time
Position Overview

As an Administrative Officer at Enigma Assist Markham, you will play a crucial role in ensuring the smooth operation of our office. Your responsibilities will encompass a variety of administrative tasks that support our organizational goals.

Educational Requirements
  • Completion of secondary (high) school graduation certificate is required.
Key Responsibilities
  • Assess and refine new administrative protocols to enhance efficiency.
  • Assign tasks to office support personnel to optimize workflow.
  • Set work priorities and ensure adherence to established procedures and timelines.
  • Oversee the administrative functions of the organization.
  • Implement policies and procedures regarding the management of records in compliance with governmental access to information and privacy laws.
  • Coordinate and strategize for office services, including logistics, supplies, and maintenance.
  • Compile data and generate regular and specialized reports, manuals, and correspondence.
Technical Proficiencies
  • Proficient in electronic mail systems.
  • Experienced with electronic scheduling tools.
  • Skilled in MS Excel, MS Outlook, and MS Word.
Work Environment
  • Ability to work autonomously and with minimal supervision.
  • Strong attention to detail is essential.
Personal Attributes
  • Demonstrated flexibility and adaptability in a dynamic work environment.
  • Highly organized with effective time management skills.
Experience
  • Minimum of 1 year but less than 2 years of relevant experience is preferred.
Workplace Information
  • Remote work options are available.
  • Employment duration is permanent.
  • Work language is English.
  • Work hours range from 30 to 40 hours per week.