Administrative Office Coordinator

3 weeks ago

Markham, Ontario, Canada Bari Medicine Professional Corporation Full time
Position Overview

The Office Management Specialist will oversee daily operations within a medical clinic environment, ensuring efficient workflow and high-quality service delivery.

Qualifications
  • Education: Completion of a college or CEGEP program, or a non-university diploma lasting 1 to 2 years.
  • Experience: A minimum of 1 year and up to 2 years of relevant experience, or equivalent qualifications.
Work Environment

This role is situated in a medical clinic, where you will manage various administrative functions.

Key Responsibilities
  • Formulate detailed plans to prioritize tasks effectively.
  • Organize workflows to ensure all duties are accomplished efficiently.
  • Train staff on their responsibilities and organizational policies.
  • Compile and present reports as required.
  • Ensure the seamless operation of office equipment.
  • Address workplace challenges, offering technical guidance and suggesting improvements to enhance productivity and quality.
  • Coordinate, delegate, and review tasks among team members.
  • Order necessary materials, equipment, and supplies.
  • Schedule maintenance and repair services as needed.
  • Collaborate with other departments to align activities.
  • Establish work schedules and procedural guidelines.
Supervisory Responsibilities

Supervise a team of approximately 5-10 personnel, including:

  • Administrative clerks
  • General office clerks
  • Telephone operators
  • Typists and word processing operators
Technical Proficiency

Proficient in the following software:

  • MS Excel
  • MS Outlook
  • MS Word
  • QuickBooks
Work Conditions

Work in a fast-paced environment that requires a keen attention to detail.

Personal Attributes

The ideal candidate will be organized and capable of managing multiple tasks efficiently.

Benefits
  • Comprehensive dental plan
  • Health care coverage
  • Vision care benefits
  • Free parking available

Work Term: Permanent

Work Language: English

Hours: 30 to 37.5 hours per week

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