Administrative Support Specialist

4 weeks ago


Brantford, Ontario, Canada BAWA CONSTRUCTION INC Full time
Position Overview

As an Office Administrative Assistant at BAWA CONSTRUCTION INC, you will play a vital role in ensuring the smooth operation of our office. Your responsibilities will encompass a variety of administrative tasks that support our team and enhance productivity.

Key Responsibilities
  • Event Coordination: Organize and manage seminars, conferences, and other events.
  • Documentation: Record and prepare detailed minutes for meetings and conferences.
  • Office Management: Establish and maintain efficient office procedures and routines.
  • Appointment Scheduling: Schedule and confirm appointments for team members.
  • Communication: Answer phone calls, relay messages, and respond to electronic inquiries.
  • Data Management: Compile and maintain data, statistics, and other relevant information.
  • Inventory Control: Order office supplies and manage inventory levels.
  • Travel Arrangements: Organize travel itineraries and make necessary reservations.
  • Reception Duties: Greet visitors and direct them to appropriate contacts or service areas.
  • Filing Systems: Set up and maintain both manual and computerized filing systems.
  • Documentation Support: Type and proofread various correspondence and documents.
Qualifications
  • Education: Secondary (high) school graduation certificate.
  • Experience: 2 to 3 years of relevant experience in an administrative role.
  • Transportation: Own transportation is required.
Work Environment
  • Attention to Detail: Ability to focus on accuracy and thoroughness.
  • Repetitive Tasks: Willingness to perform routine tasks consistently.
Personal Attributes
  • Communication Skills: Excellent oral and written communication abilities.
  • Flexibility: Adaptable to changing situations and tasks.
  • Organizational Skills: Strong ability to prioritize and manage time effectively.
  • Team Collaboration: Ability to work well within a team environment.
  • Client Focus: Commitment to providing exceptional service.
  • Reliability: Dependable and trustworthy in fulfilling job responsibilities.
Work Conditions
  • Work Hours: 40 hours per week.
  • Employment Type: Permanent position.
  • Language of Work: English.


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