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Administrative Support Specialist

2 months ago

Brantford, Ontario, Canada BAWA CONSTRUCTION INC Full time
About the Role

We are seeking a highly organized and detail-oriented Office Administrative Assistant to join our team at BAWA CONSTRUCTION INC. As an Office Administrative Assistant, you will play a critical role in ensuring the smooth operation of our office.

Key Responsibilities
  • Event Planning: Arrange and coordinate seminars, conferences, and other events to support our business objectives.
  • Minute Taking: Record and prepare minutes of meetings, seminars, and conferences to ensure accurate documentation.
  • Office Procedures: Determine and establish office procedures and routines to optimize efficiency and productivity.
  • Scheduling: Schedule and confirm appointments, meetings, and events to ensure timely and effective communication.
  • Communication: Answer telephone calls, relay messages, and respond to electronic enquiries in a professional and courteous manner.
  • Data Management: Compile data, statistics, and other information to support business decision-making.
  • Supply Management: Order office supplies and maintain inventory to ensure a well-stocked and organized office environment.
  • Travel Arrangements: Arrange travel, related itineraries, and make reservations to support business travel needs.
  • Reception Duties: Greet visitors, direct them to contacts or service areas, and provide general assistance as needed.
  • Document Preparation: Type and proofread correspondence, forms, and other documents to ensure accuracy and professionalism.
Requirements
  • Transportation: Own transportation is required for this role.
  • Work Conditions: The successful candidate will be required to work in a fast-paced office environment with attention to detail and ability to perform repetitive tasks.
  • Personal Suitability: Excellent oral and written communication skills, flexibility, organization, and a team player attitude are essential for this role.
  • Work Term: This is a permanent position.
  • Work Language: English is the primary language of communication for this role.
  • Hours: 40 hours per week.