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Administrative Support Specialist

3 months ago

Brantford, Ontario, Canada BAWA CONSTRUCTION INC Full time
Position Overview

BAWA CONSTRUCTION INC is seeking a dedicated and organized Office Administrative Assistant to enhance our operational efficiency. This role is pivotal in ensuring smooth office functions and supporting our team in various administrative tasks.

Key Responsibilities
  • Event Coordination: Organize and manage seminars, conferences, and meetings.
  • Documentation: Accurately record and prepare minutes for meetings and events.
  • Office Management: Establish and maintain effective office procedures and routines.
  • Appointment Scheduling: Manage and confirm appointments efficiently.
  • Communication: Handle telephone calls and relay messages promptly.
  • Information Management: Respond to electronic inquiries and compile necessary data and statistics.
  • Inventory Control: Order and maintain office supplies.
  • Travel Arrangements: Organize travel itineraries and make necessary reservations.
  • Reception Duties: Greet visitors and direct them to appropriate contacts.
  • Filing Systems: Set up and maintain both manual and computerized filing systems.
  • Document Preparation: Type and proofread various correspondence and documents.
Qualifications
  • Education: Secondary (high) school graduation certificate.
  • Experience: 2 to 3 years in a similar role.
  • Transportation: Own transportation is required.
Skills and Attributes
  • Strong attention to detail and ability to handle repetitive tasks.
  • Excellent oral and written communication skills.
  • Flexibility and adaptability in a dynamic work environment.
  • Highly organized with a client-focused approach.
  • Reliable team player with a commitment to accuracy.
Work Conditions

This position requires a commitment of 40 hours per week in a permanent capacity. The primary language of work is English.