Administrative Support Specialist

4 weeks ago


Brantford, Ontario, Canada PROARK CORPORATION Full time
Position Overview

We are seeking a dedicated Administrative Support Specialist to enhance our office operations at PROARK CORPORATION. The ideal candidate will possess a secondary school graduation certificate and have between 1 to 2 years of relevant experience or equivalent qualifications.

Key Responsibilities
  • Event Coordination: Organize and manage seminars, conferences, and meetings.
  • Documentation: Record and prepare detailed minutes for meetings and events.
  • Office Management: Establish and implement office procedures and routines.
  • Appointment Scheduling: Confirm and manage appointments efficiently.
  • Training Management: Oversee training and development initiatives.
  • Communication: Answer and relay telephone calls and messages professionally.
  • Data Analysis: Supervise the assessment of employee data and information.
  • Customer Interaction: Respond to electronic inquiries and employee concerns.
  • Inventory Management: Order office supplies and maintain inventory levels.
  • Collaboration: Liaise with management, union representatives, and HR consultants.
  • Consultation Organization: Facilitate staff consultations and grievance procedures.
  • Travel Arrangements: Coordinate travel itineraries and make necessary reservations.
  • Reception Duties: Greet visitors and direct them to appropriate contacts.
  • Information Management: Set up and maintain both manual and computerized filing systems.
  • Data Entry: Perform accurate data entry tasks.
  • Customer Service: Provide exceptional service to clients and employees.
  • Operational Oversight: Plan, organize, direct, control, and evaluate daily operations.
Technical Proficiencies
  • Proficient in MS Excel
  • Skilled in MS PowerPoint
  • Experienced with MS Word
Work Environment
  • Ability to work independently in a fast-paced environment.
  • Capable of handling pressure and meeting tight deadlines.
  • Attention to detail is crucial for this role.
  • Willingness to perform repetitive tasks as required.
  • Work Term: Permanent
  • Work Language: English
  • Hours: 35 hours per week


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