Administrative Support Specialist

4 weeks ago


Brantford, Ontario, Canada PROARK CORPORATION Full time
Position Overview

As an integral part of PROARK CORPORATION, the Administrative Support Specialist will play a vital role in ensuring the smooth operation of our office environment. This position requires a proactive individual who can manage various administrative tasks efficiently.

Key Responsibilities
  • Education: Secondary (high) school graduation certificate or equivalent experience.
  • Office Management: Determine and establish office procedures and routines.
  • Event Coordination: Arrange and coordinate seminars, conferences, and meetings.
  • Documentation: Record and prepare minutes of meetings, seminars, and conferences.
  • Scheduling: Schedule and confirm appointments.
  • Training Management: Manage training and development strategies.
  • Communication: Answer telephone calls, relay messages, and respond to electronic inquiries.
  • Data Management: Oversee the analysis of employee data and maintain filing systems.
  • Customer Service: Provide exceptional customer service and respond to employee questions and complaints.
  • Inventory Management: Order office supplies and maintain inventory levels.
  • Travel Coordination: Arrange travel itineraries and make reservations.
  • Staff Relations: Liaise with management, union officials, and HR consultants.
  • Grievance Procedures: Organize staff consultation and grievance procedures.
  • Operational Oversight: Plan, organize, direct, control, and evaluate daily operations.
Technical Skills

The ideal candidate should possess proficiency in:

  • MS Excel
  • MS PowerPoint
  • MS Word
Work Environment

This role requires the ability to work independently in a fast-paced environment, managing tight deadlines while maintaining attention to detail. The candidate should be comfortable with repetitive tasks and working under pressure.

Experience Requirements

We are looking for candidates with 1 to 2 years of relevant experience in a similar role. This is a permanent position with a standard work schedule of 35 hours per week.



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