Office Coordinator
3 weeks ago
The role of the Administrative Assistant at SPLENDOUR TRUCKING LTD. is essential for ensuring smooth operations within the organization. This position requires a proactive individual who can manage various administrative tasks efficiently.
Educational Requirements- Completion of secondary (high) school graduation certificate is mandatory.
- Engagement in sectors such as transportation, communication, and utilities.
- Organize and coordinate seminars and conferences.
- Develop and enforce policies and procedures.
- Provide training to new employees.
- Document and prepare minutes for meetings and conferences.
- Establish and manage office procedures and routines.
- Design and implement recruitment strategies.
- Schedule and confirm appointments efficiently.
- Handle telephone communications and relay messages.
- Respond to electronic inquiries promptly.
- Oversee the creation of communication strategies.
- Compile and analyze data and statistics.
- Supervise the preparation of reports.
- Advise senior management on administrative matters.
- Address employee inquiries and concerns.
- Manage office supply orders and inventory.
- Facilitate staff consultations and grievance processes.
- Oversee payroll functions.
- Arrange travel itineraries and make necessary reservations.
- Welcome visitors and direct them appropriately.
- Establish and maintain both manual and computerized filing systems.
- Type and proofread various documents.
- Conduct data entry tasks.
- Deliver exceptional customer service.
- Maintain and manage a digital database.
- Perform basic bookkeeping duties.
- Supervise office and volunteer personnel.
- Plan, organize, and evaluate daily operational activities.
- Proficient in Google Docs, MS Excel, MS Outlook, MS PowerPoint, MS Windows, MS Word, MS Access, MS Office, Google Drive, and electronic mail.
- Ability to work independently and with attention to detail.
- Capable of performing repetitive tasks.
- 1 to 2 years of relevant experience is preferred.
- This is a permanent position.
- Work language: English.
- Standard working hours: 35 hours per week.
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