Office Operations Coordinator

4 weeks ago

Orangeville, Ontario, Canada LNS Holdings Co. Ltd. Full time
Office Administrative Assistant Role Overview

We are seeking a dedicated **Office Administrative Assistant** to enhance our operational efficiency at **LNS Holdings Co. Ltd.** This permanent position offers a dynamic work environment where you will be engaged in various administrative tasks that are crucial for the smooth functioning of our office.

Key Responsibilities:
  • Facilitate and organize meetings and events to ensure effective communication.
  • Develop and implement office policies and procedures to optimize workflow.
  • Provide training and support to new staff members to foster a collaborative environment.
  • Document meeting minutes and maintain accurate records for future reference.
  • Establish and manage office routines to enhance productivity.
  • Schedule appointments and manage calendars efficiently.
  • Oversee training strategies to ensure staff development.
  • Handle incoming calls and messages, ensuring prompt communication.
  • Conduct employee data analysis to support decision-making processes.
  • Respond to inquiries and provide assistance as needed.
  • Formulate communication strategies to improve internal and external relations.
  • Compile data and prepare comprehensive reports for management review.
  • Advise management on administrative matters and best practices.
  • Address employee questions and resolve complaints effectively.
  • Manage office supply inventory and place orders as necessary.
  • Organize staff procedures to streamline operations.
  • Coordinate travel arrangements for staff as required.
  • Establish and maintain efficient filing systems for easy access to information.
  • Proofread documents to ensure accuracy and professionalism.
  • Conduct research to support various projects and initiatives.
  • Deliver exceptional customer service to enhance client satisfaction.
  • Coordinate projects to ensure timely completion and quality outcomes.
  • Direct daily operations to maintain a productive work environment.
Required Skills:
  • Proficient in MS Excel, Outlook, Windows, Word, and Social Media platforms.
  • Specialized knowledge in Business Correspondence, Reports, Contracts, Statistics, and Project Management.
Work Environment:

This role involves managing tight deadlines and requires a strong attention to detail. You will engage in repetitive tasks that demand a high level of organization and reliability.

Personal Attributes:

The ideal candidate will possess excellent multitasking abilities, strong communication skills, sound judgment, and a client-focused approach. Being a team player with effective time management skills is essential for success in this position.

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