Office Coordinator

3 weeks ago

Orangeville, Ontario, Canada SPLENDOUR TRUCKING LTD. Full time
Position Overview

The role of the Administrative Assistant at SPLENDOUR TRUCKING LTD. is vital for ensuring smooth operations within the organization. This position requires a proactive individual who can manage various administrative tasks efficiently.

Qualifications
  • Education: Completion of secondary (high) school graduation certificate is required.
  • Experience: A minimum of 1 year to less than 2 years in a similar role is preferred.
Work Environment

The Administrative Assistant will work in a dynamic setting that encompasses transportation, communication, and utilities.

Key Responsibilities
  • Organize and coordinate seminars, conferences, and meetings.
  • Develop and enforce office policies and procedures.
  • Train and mentor other staff members.
  • Document and prepare minutes for meetings and conferences.
  • Establish and maintain office procedures and routines.
  • Design and implement recruitment strategies.
  • Manage appointment scheduling and confirmations.
  • Handle telephone communications and relay messages effectively.
  • Respond to electronic inquiries in a timely manner.
  • Oversee the creation of communication strategies.
  • Compile and analyze data, statistics, and other relevant information.
  • Supervise the preparation of reports for management.
  • Provide guidance to senior management on administrative matters.
  • Address employee inquiries and resolve complaints.
  • Order and manage office supplies and inventory.
  • Facilitate staff consultations and grievance procedures.
  • Administer payroll processes.
  • Coordinate travel arrangements and itineraries.
  • Welcome visitors and direct them to appropriate contacts.
  • Establish and maintain both manual and computerized filing systems.
  • Type and proofread various documents and correspondence.
  • Conduct data entry tasks as required.
  • Deliver exceptional customer service.
  • Maintain and manage digital databases.
  • Perform basic bookkeeping duties.
  • Supervise office staff and volunteers.
  • Plan, organize, direct, and evaluate daily operational activities.
Technical Skills

The ideal candidate should possess proficiency in:

  • Google Docs
  • MS Office Suite (Excel, Outlook, PowerPoint, Word, Access)
  • Google Drive
  • Electronic mail systems
Work Conditions
  • Ability to work independently and manage time effectively.
  • Strong attention to detail.
  • Willingness to perform repetitive tasks as needed.
Employment Details
  • Employment Type: Permanent
  • Language of Work: English
  • Hours: 35 hours per week

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