Office Administrative Assistant

1 week ago

Toronto, Ontario, Canada JFP Immigration Full time
Job Summary

We are seeking a highly organized and detail-oriented Office Administrative Assistant to join our team at JFP Immigration. As an Office Administrative Assistant, you will be responsible for providing administrative support to our team, ensuring the smooth operation of our office, and maintaining accurate records.

Key Responsibilities
  • Administrative Support
    • Provide administrative support to our team, including answering phone calls, responding to emails, and preparing correspondence.
    • Manage and maintain accurate records, including filing, data entry, and report preparation.
  • Office Management
    • Ensure the smooth operation of our office, including maintaining a clean and organized workspace, managing supplies, and coordinating travel arrangements.
    • Oversee the development of communication strategies, including preparing reports, presentations, and other materials.
  • Customer Service
    • Provide exceptional customer service to our clients, including responding to inquiries, resolving issues, and providing support.
    • Work with our marketing department to understand and communicate marketing messages to our clients.
  • Technical Skills
    • Proficient in MS Excel, MS Outlook, MS PowerPoint, and MS Word.
    • Familiarity with MS Access and electronic mail.
  • Security and Safety
    • Undergo a criminal record check.
  • Work Conditions and Physical Capabilities
    • Work in a fast-paced environment with tight deadlines.
    • Ability to multitask, work under pressure, and maintain attention to detail.
  • Personal Suitability
    • Excellent oral and written communication skills.
    • Ability to work independently and as part of a team.
    • Flexibility, judgement, and a client-focused approach.
Requirements
  • Education
    • Secondary (high) school graduation certificate.
  • Experience
    • 1 to less than 7 months of experience in a related field.
  • Language
    • Fluency in English.
What We Offer
  • Paramedical services coverage.
  • Physical accessibility accommodations.

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