Office Administrative Assistant

2 months ago

Toronto, Ontario, Canada Rubini East West Indian Food Full time
About the Role

We are seeking a highly organized and detail-oriented Office Administrative Assistant to join our team at Rubini East West Indian Food. As an Office Administrative Assistant, you will be responsible for providing administrative support to our office operations.

Key Responsibilities
  • Administrative Support
    • Provide administrative support to our office team, including answering phone calls, responding to emails, and managing correspondence.
    • Manage and maintain accurate and up-to-date records and files.
    • Develop and implement administrative procedures to improve office efficiency.
  • Office Management
    • Oversee the day-to-day operations of the office, including managing supplies, equipment, and facilities.
    • Coordinate travel arrangements and itineraries for staff members.
    • Manage and maintain the office budget.
  • Communication
    • Develop and maintain effective communication with staff, management, and external partners.
    • Prepare and distribute meeting minutes, reports, and other documents.
    • Provide excellent customer service to internal and external customers.
  • Team Support
    • Provide administrative support to our team members, including scheduling appointments, managing calendars, and coordinating meetings.
    • Develop and maintain positive working relationships with team members.
Requirements
  • Education
    • Secondary (high) school graduation certificate.
  • Experience
    • 7 months to less than 1 year of experience in an administrative role.
  • Skills
    • Ability to multitask and prioritize tasks effectively.
    • Excellent communication and interpersonal skills.
    • Strong organizational and time management skills.
    • Ability to maintain confidentiality and handle sensitive information.
    • Proficiency in Microsoft Office and other administrative software.
Working Conditions

This is a permanent, full-time position working 30 to 35 hours per week. The ideal candidate will be able to work in a fast-paced office environment and provide excellent customer service to internal and external customers.

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