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Office Assistant/ Administrative Assistant

2 months ago

Toronto, Ontario, Canada Rygaards International School Full time
Company Description:We are dedicated to delivering excellence in every aspect of our business. With a commitment to innovation and quality, we serve our clients worldwide. Our diverse team of professionals is united by a shared vision of providing exceptional products and services tailored to the unique needs of our customers. We foster a collaborative and inclusive work environment that encourages personal and professional growth. Join us in our mission to make a positive impact and drive success for our clients and community.
Job Description:As an Administrative Assistant/Executive Assistant, you will play a vital role in enhancing the efficiency and effectiveness of our operations. You will manage a variety of administrative tasks, coordinate schedules, facilitate communication, and support our team in meeting business objectives. Your multitasking and prioritization abilities will be crucial in ensuring smooth daily operations and providing exceptional support.
Responsibilities:
  • Provide comprehensive administrative support to executives and team members, including calendar management, appointment scheduling, and travel arrangements.
  • Prepare, organize, and maintain files, documents, and reports as needed.
  • Serve as a primary point of contact for internal and external communications, handling phone calls, emails, and correspondence professionally.
  • Conduct research and compile information for projects, presentations, and reports.
  • Maintain accurate records and databases, ensuring confidentiality and data integrity.
  • Assist in the planning and coordination of meetings, events, and conferences, both virtual and in-person.
  • Collaborate with various departments to facilitate effective communication and workflow.
  • Perform general office duties, including ordering supplies and managing office equipment.
  • Stay updated on relevant tools, technologies, and best practices to continuously improve operational efficiency.

Professional Skills:
  • Excellent verbal and written communication skills with an emphasis on professionalism and clarity.
  • Strong organizational skills with the ability to manage multiple tasks and deadlines effectively.
  • Proficient in using office software (e.g., Microsoft Office Suite, Google Workspace) and administrative tools.
  • Exceptional attention to detail and accuracy in task execution.
  • Ability to work independently and as part of a team in a fast-paced remote environment.
  • Adaptability and flexibility to meet changing priorities and demands.
  • Strong problem-solving skills and initiative to resolve issues efficiently.
  • Basic financial or bookkeeping skills are a plus.

Compensation and Bonuses:
  • Competitive salary based on experience and skills.
  • Eligibility for performance-based bonuses linked to individual performance and contributions.
  • Benefits package may include health insurance, retirement plans, paid time off, and opportunities for professional development.
  • Additional perks, including flexible work hours, remote work allowances, and employee recognition programs.

Time:This is a full-time remote position with flexible working hours. We value work-life balance and encourage open communication about workload and deadlines.