Reception and Administration Assistant

6 days ago

Vancouver, British Columbia, Canada EightSix Network Full time
About the Role

We are seeking a highly organized and detail-oriented Administrative Receptionist to join our Human Resources team at EightSix Network. As the first point of contact for visitors to our office, you will be responsible for providing a seamless and positive experience to all colleagues and visitors.

Key Responsibilities
  • Provide exceptional customer service and maintain polite and professional communication with colleagues and visitors.
  • Administer the fire equipment inspections program, including arranging annual inspections, organizing deficiency repairs, and approving invoices.
  • Generate reports, transcribe meeting minutes, create presentations, and conduct research to support business operations.
  • Handle office tasks, such as screening calls, managing mail, filing, booking appointments, and reordering supplies.
  • Provide executive assistant support to senior management, including travel, meeting, and catering arrangements.
  • Organize social events for colleagues and administer the committee budget as Chair of the social committee.
  • Arrange lunches, food, and refreshments for the office as needed.
  • Administer onsite First Aid and provide administrative support by maintaining safety metrics and identifying trends.
  • Perform other related duties as required to support business operations.
What We Offer
  • A dynamic and fast-paced work environment with opportunities for career growth and development.
  • A competitive compensation package, including a salary range of $48,000 to $55,000 annually.
  • A comprehensive benefits package, including medical, vision, and dental coverage, as well as an Employee Assistance Program.
  • A generous colleague discount on all EightSix Network products.
  • A free 24/7 Employee Assistance Program available to you and your family.
Requirements
  • 1+ year of administrative or office-related experience.
  • Valid driver's license and consistent access to a vehicle.
  • Physically capable of performing the duties of a first aid attendant.
  • Event planning or similar experience is a bonus.
  • Outstanding written and verbal communication skills, including proper pronunciation and grammar.
  • Excellent organizational skills and strong attention to detail.
  • Self-motivated and goal-oriented with the ability to multi-task.
  • Desire to be proactive and create a positive experience for others.
  • Capability to work in a fast-paced, team-oriented office environment.
  • Proficient in Microsoft Office (i.e., Outlook, Word, Excel, PowerPoint).
  • Authorized to work in Canada.

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