Administrative Assistant

2 weeks ago

Vancouver, British Columbia, Canada Bureau Veritas Group Full time

About the Role:

The Bureau Veritas Group is seeking a highly organized and detail-oriented Administrative Assistant to join our team in Vancouver. As a key member of our Client Services department, you will be responsible for providing exceptional administrative support and phone line management for our office.

Key Responsibilities:

  • Manage phone lines, including taking messages and redirecting calls to the appropriate individuals
  • Greet, assist, and act as a main point of contact for on-site visitors
  • Maintain visitor logbooks and manage visitor passes
  • Monitor the company's general inbox and reroute emails to the appropriate staff or department
  • Arrange and confirm travel arrangements and hotel accommodations for traveling managers and incoming foreign visitors as needed
  • Coordinate meetings, including managing conference room bookings, handling catering requests, and maintaining the boardrooms
  • Support the Client Services department as required
  • Assist departments with incoming and outgoing mail and packages
  • Maintain an internal phone directory for all designated personnel
  • Act as Fire Marshall for the occupants of the Executive area, including the HR office
  • Comply with occupational health and safety legislation, BV Group policies and procedures, and Upstream Minerals Management System policies and procedures

Requirements:

  • Post-secondary education or technical diploma in business, office administration, or equivalent required
  • Minimum 1 year's experience in customer service, office administration, reception, or related
  • Intermediate proficiency in MS Office (Outlook, Word, Excel)
  • Excellent verbal and written communication skills
  • Strong sense of integrity and ability to maintain a high level of professionalism at all times
  • Effective time management skills and ability to maintain a high degree of accuracy
  • Team-oriented and able to work independently with minimal supervision
  • Safely perform physically demanding tasks with repeated lifting and handle weights of up to 25 lbs

What We Offer:

  • Competitive, equitable salary with top-tier health benefits, dental, and vision insurance
  • Employee Assistant Program (EAP)
  • Access to the Employee Purchase Programs

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