Project Assistant

2 weeks ago

Calgary, Canada Hardline Engineering Full time

**HARDLINE ENGINEERING**:
Hardline Engineering is a privately owned design and engineering firm specializing in low, medium and high voltage utility and industrial engineering services.

We are a diverse and equal opportunity employer with an open, honest and transparent workplace where we share information, ideas, concerns and challenges openly with each other and strive to be a great team together.

Innovation, optimization and automation are fundamental to our culture and our clients. Hardline was founded by two former utility engineers with a passion for delivering the highest quality products and services for our clients. We currently employ and deliver services to multiple clients Across Canada.

Hardline Engineering is currently looking for a Project Assistant to join our team. Reporting to the Team Lead - Distribution, the Project Assistant will assist and manage the new project review, setup and organization including documents, specifications, guidelines and SR’s.

**Responsibilities**:
**Project Coordination and Scheduling**
- Assist in setting up project timelines, schedules, and resource allocations.
- Coordinate meetings and communications between project teams, clients, and stakeholders.
- Track project activities, update schedules, and report on any changes or delays.

**Document Management and Quality Control**
- Organize and maintain project files, including drawings, permits, and technical reports.
- Ensure accurate storage and accessibility of all project documents.
- Prepare project status reports, meeting minutes, and summary notes.

**Data Collection and Analysis**
- Collect field data such as equipment status, site photos, and updates on installations.
- Support engineers by organizing and analyzing data for technical studies.

**Permit and Compliance Support**
- Gather and organize documentation to meet compliance requirements.

**Logistics and Field Support**
- Track and coordinate delivery of materials and equipment for project sites.
- Provide on-site support to engineers and project managers as needed.

**Stakeholder and Client Communication**
- Act as a liaison between clients, project managers, and technical teams.
- Prepare presentations, status updates, and communication materials for clients and teams.

**Project Close-out Activities**
- Assist in compiling project close-out documents, including as-built drawings and final reports.
- Document lessons learned to improve processes for future projects.

**Administrative Support**
- Support budget tracking and prepare expenditure summaries for project managers.
- Process and track invoices and purchase orders, ensuring accuracy and timely payments.
- Additional duties as assigned

QUALIFICATIONS:

- Post secondary education in business admin considered an asset.
- 1 year experience in business or project administration.
- Ability to manage multiple assignments with tight timelines.
- Self-motivated, positive attitude, strong client focus and results driven.
- Ability to communicate effectively, verbally and in writing with internal and external customers, stakeholders and co-workers.
- Excellent organizational skills that demonstrates the ability to resolve conflicting priorities.
- Positive attitude, strong client focus and results driven.
- Ability to work in a team environment.

**Job Types**: Full-time, Permanent

Pay: $50,000.00-$65,000.00 per year

**Benefits**:

- Casual dress
- Dental care
- Extended health care
- On-site parking
- Vision care

Schedule:

- 8 hour shift

**Experience**:

- Microsoft Office: 1 year (preferred)
- Business or Project Admin: 1 year (preferred)

Work Location: In person

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