Assistant Project Manager

2 days ago

Calgary, Canada Trotter & Morton Group of Companies Full time

_Division: Trotter & Morton Building Technologies_

Trotter & Morton’s Mechanical Division provides services to the municipal, commercial, institutional, residential and industrial sectors such as hospitals, office towers, shopping centres, airports, hotels, water and wastewater treatment facilities, multistory residential, warehouses and educational institutions.

Since 1927, our skilled workforce has brought their high-quality workmanship, experience, and passion to a diverse project portfolio that includes some of Alberta and British Columbia's most iconic structures.

At Trotter & Morton, we know we're only as good as our employees. We are looking to hire hard-working individuals who want to contribute to our team of experienced personnel by bringing a willingness to learn and an entrepreneurial spirit to every project. Trotter & Morton is seeking a **Mechanical Assistant Project Manager**for commercial mechanical projects. Our company is backed by extensive project experience and dedicated personnel.

**What's In It For You**
- Competitive salary
- Extensive benefit plan
- Professional development and training resources
- Health and Wellness program
- Inclusive and engaging work environment
- Fun company events and barbeques

**Roles and Responsibilities**

**_ Assist the Project Manager with the following:_**
- Manage and supervise day to day operations of superintendents and foremen on all assigned projects
- Initiate, review and oversee all required project administration and documentation as necessary to avoid claims and protect the best interest of the company and client
- Ensure contract agreements are expeditiously secured, reviewed, processed and executed
- Review, finalize and distribute project budget. Make all required budget updates and revisions
- Ensure all required permits and licenses are obtained and posted
- Initiate set-up, monitoring and update of project schedule
- Coordinate all required procurement of materials and equipment, with emphasis on buyout plan to meet, or improve on, established schedule dates and budget costs
- Responsible for subcontract agreement negotiation, preparation, processing and execution
- Ensure all required submittal review, processing and approvals and submittal logs are set-up and maintained
- Ensure release and expediting of all materials and equipment
- Develop, submit and obtain approval of billing schedule of values
- Prepare accurately and submit on time. Collect all payments, progress billing and holdback receivables on or before due dates
- Price, negotiate and process all change conditions and change work order. Maintain all required change related and change order logs
- Oversee all tools and equipment rentals, ensuring unused tools are returned immediately
- Responsible for overall financial performance of assigned projects, including continual cost control, management and forecasting
- Manage all subcontractors and suppliers
- Review, approve and process all subcontractor and supplier invoices
- Assist General Manager / Senior Project Manager as necessary to address, resolve and settle project disputes and/or claims
- Inform General Manager / Senior Project Manager of any major developments
- Ensure all projects are closed out in an organized and timely manner
- Conduct pre-construction turnover meetings for all assigned projects
- Conduct post-construction closeout meetings for assigned project
- Follow up on all tenders and document on log sheet
- Fill out Job Log Excel sheet
- Build long term relationships with clients, subcontractors, and suppliers
- Track actual costs against the estimate and identify possible improvements to processes
- Coordinate tender submissions, working with estimator to ensure documents are reviewed. Determine mark-up values in conjunction with General Manager / Senior Project Manager
- Work with and train field personnel on use of project related software
- Review tenders and send out for pricing
- Close jobs with estimator (estimating takeoff may be required)
- Reviewing take off’s and sub-contractor quotes
- Attend site walkthroughs
- Follow up with estimates and review outcomes

**_Other Responsibilities_**
- Maintain positive and professional relationship with all customers, external and internal
- Make constructive suggestions to the Division Manager on improving procedures, productivity and efficiency
- Other duties as required

**Required Skills**:

- Professional, approachable and customer-service oriented
- Strong work ethic and positive team attitude
- Attention to detail and a high degree of accuracy
- Good mathematical and analytical skills
- Ability to prioritize workloads and utilize planning & time management skills to adhere to strict deadlines
- Strong oral and written communication skills
- Ability to lead and foster a positive work environment
- Ability to accurately estimate work
- Ability to understand and communicate advanced construction concepts
- Advanced computer skills (MS Office, MS Pr

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